Miles HR has a fantastic opportunity for a dynamic Office Manager with bookkeeping experience. This role is with a leading national organization as they grow their team!
You will be joining this organization at an exciting time as they expand their reach to an international audience. The Office Manager will be the lynch pin in ensuring the success of this business as they take their mission and vision forward.
The Role :
Reporting into the Executive Director, the Office Manager will oversee all internal administrative operations and be responsible for payroll and bookkeeping duties.
This role requires an individual with exceptional organizational skills and a proactive approach. The successful candidate will be able to hit the ground running in this newly created role and have the ability to self-
serve. The capability to work autonomously on your own initiative is key to success in this opportunity as well as the flexibility to work irregular hours on occasion.
Job Responsibilities :
Bookkeeping Tasks :
Full-cycle Accounts Receivable and Payable
Monthly Bank & Visa Reconciliations
Monthly / Quarterly government reporting (GST, WCB & Source Deductions)
Assist / liaise with auditors for year-end audits
Bi-weekly / semi-monthly payroll
Office Administrator Tasks :
Answering phone and responding to email information requests from the general public
Maintaining organisational records (financial, legal and administrative) are kept up to date and filed and ensuring renewals of insurance is properly maintained
Administration of contracts â€ insurance, property, vendors, contractors and subcontractors
Technical Support â€ Connect with external IT firm to troubleshoot any and all related hardware and software challenges as they come up
Asset Management - ensuring assets are tagged, allocated and tracked
Assist in facilitating all status meetings, responsible for coordination, booking, monitoring attendance, distributing materials, and taking meeting minutes
Assist with drafting standard letters, invoices and reports or pulling reports from QuickBooks as needed for the ED, Board of Directors, Committees, clients, and stakeholders
Ordering office supplies, maintaining office machines, filing, photocopying / scanning, assisting with mail outs and general office duties as required
Support event planning, including preparation of documents, solicitation of speaker / presenter, and locating venues, securing quotes for A / V, simultaneous interpretation, and translation for internal and external events
Assist with on-boarding new staff or volunteers including access passes and computer set-up
Support office relocation and / or related requirements for new office set-up.
Report and coordinate office repairs and / or upgrades, emergency preparedness with the building management.
Key Qualifications & competencies :
Undergraduate Degree in a related discipline (Business / Public Admin, Accounting) and / or a combination of academic and direct work experience
Solid understanding of accounting principles and payroll experience
Ability to design maintain and develop paper and electronic systems which help others to be more organised and efficient and promoting their use
Quick Books and MS Office skills
Excellent verbal and written communication skills with confidence and ability to communicate with a wide range of people accuracy and attention to detail
Effective time management skills and ability to multi-task and prioritize competing demands, even when under pressure, in a methodical and systematic manner juggling the more interesting with more routine tasks
Strong interpersonal skills and proven ability to handle diverse sources of information in a confidential, sensitive manner with due care, respect and discretion.
Why you should apply :
An opportunity to join this ambitious organization and drive change
A growing organization with an international audience
Opportunity to directly impact growth and build progressive internal culture
Amazing location in the heart of Downtown Vancouver
Highly competitive compensation
If you're interested in the Office Manager opportunity with an amazing client in the heart of Downtown Vancouver then don't wait, apply now!