About us :
University Planning, Design and Construction provides the University with support through two key services : Campus & Facilities Planning and Project Management, Design and Engineering and Project Development.
The team is responsible for campus master planning, space allocation, design & engineering services, costing, leasing, and all construction and renovation projects.
Your opportunity :
Under the general direction of the Administrative Manager, the incumbent is responsible for the accurate management and maintenance, control and security of project related documents for Project Management, University Planning, Design & Construction.
The incumbent’s primary role and responsibility is to take the steps necessary to facilitate the execution of project related contracts and to catalog and inventory Project Management’s organizational records, both in paper and digital formats.
As the Document Control Administrator, the incumbent will ensure that record retention policies are followed, documents are safeguarded and documents and data is easily retrievable.
It is essential that the incumbent ensure that as new laws, University policies and guidelines are initiated, that the Administrative Manager be kept abreast of how upcoming changes will impact the department’s Document Control File Plan and make changes as appropriate.
The Document Control Administrator will develop and maintain Word and Adobe templates,
prepares statistical reports / analysis on relevant activities, including contract execution timelines and
requests for documents.
Your responsibilities will include :
Essential Qualifications :
Demonstrated competence in developing, implementing and maintaining records and information systems. Experience implementing retention schedule as applied to all media, including electronic records.
Assets (Nonessential) :
To be successful in this role you will be :
Travel : NoneEmployee Group : United Steelworkers (USW)Appointment Type : Budget - Continuing
Full-timePay Scale Group and Hiring Rate : USW Pay Band 10 $59,755 with an annual step progression to a maximum of $76,414.
Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.