Legal Records Management
Azur HR
Ottawa, Canada
1d ago


Our government client is looking for a legal records management resource with Secret clearance.


  • Organizing and maintaining records and litigation files.
  • Providing development and delivery of information holdings systems, records retention and disposition program for the management of hard copy and electronic holdings of the Law Branch and the General Legal Services unit, conducting legal research through Quicklaw, Westlaw, LOPORS, Carswell.
  • Monitoring and consultation with Legal Services Departments on the sttus of files for litigation, legislation, opinions for creation of new primary records and closing of files.
  • Reorganizing the files and the library area, providing administrative assistance to the General Counsel when needed, training new employees and students for summer, preparing special reports through ICase, registering files and sub-files through IRIMS and JUSACCESS, presenting progress and new activities at staff meetings.
  • Participation of the new pilot project from Library and Archives in order to reduce the size of the library (cleaning of files, transferring data on memory keys and CD's), delivery of secret documents to other departments, operating the Secure Fax.
  • Maintaining good communication with other departments, registering new books, distibutionand update of new legal publications, verification of publisher invoices.
  • Qualifications

    Mandatory requirements :

    M1 : Minimum 5 years experience (in the last 10 years) in information management (hardcopy & electronic) related to a large legal services unit (for example, a unit consisting of over 15 legal counsels).

    M2 : Minimum 5 years experience monitoring and consulting with legal services on the status of litigation files, legislation and opinions.

    M3 : SECRET clearance held by PWGSC and the proposing bidder.

    M4 : Minimum 2 years experience in processing invoices, expenditures and receipts.

    M5 : Minimum of 5 years experience in providing library reference services, legal researches, updating legal publications, maintaining a journal of all the subscriptions, performing shelving material and loose-leaf maintenance functions and labeling and repairing resources.

    M6 : Minimum 2 years experience in providing Icase, JusACCESS and Irims Information / training sessions for new employees.

    Additional requirements

    1 : Experience conducting legal research through tools such as Quicklaw, Westlaw, LOPORS and Carswell.

    2 : Experience preparing reports and entering data through ICase.

    3 : Experience managing files through IRIMS, JUSACCESS and ICASE.*This position may have been filled prior to the closing date.

    Applicants may call to confirm if the position is still available.

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