Supervisor, Records and Information Management
University of Toronto
Belleville, ON Belleville, ON
4d ago

Contract Assignment starting June 1, 2018 and ending November 1, 2019


The Supervisor, Records Information Management is responsible for leading the coordination and planning of information management.

Reporting to the Manager, Information Services, the Supervisor, Records and Information Management is responsible for the assignment and review of all case related disclosures, facilitate the information life cycle, ensuring that records and information are managed in accordance with Society policy and procedures, and all applicable Provincial and Federal information acts including, The Child, Youth and Family Services Act.

The Supervisor, Records Information Management will also be responsible for the supervision of the Records Information Management Assistants, Database Administrator, Disclosure Analysts, and Disclosure Clerk which encompasses training and direction to support the organization.


Minimum of an undergraduate degree in the field of Information Management or Library / Information Sciences,

preference would be a Master’s degree in Information Management or Library / Information Sciences,

consideration may be given to a candidate with a 2 year accredited community college diploma plus 3 years

Records Management experience

Minimum of 3 years in a supervisory position, preferably in a non-profit unionized environment

Demonstrated understanding of records disclosure, preference in a Child Welfare setting

Demonstrated understanding of records life cycle

Demonstrated understanding of records and information technologies e.g. Electronic Document and Records

Management applications, scanning / OCR technologies

Demonstrated knowledge of standardized classification systems and technologies

Experience working with various forms of storage media including paper digitally scanned images, disk, tape,

CD ROM, microfilm,

Working knowledge of archiving and publishing tools, including Adobe products

Hands on experience with content storage servers and a range of database platforms

Understanding of project management principles

Excellent knowledge of legislation and regulations governing information security and access such as FIPPA

Freedom of Information and Protection of Privacy Act

Excellent written, oral, and interpersonal communication skills

Ability to conduct research into emerging e-record technologies and archiving best practices and


Proven leadership and planning abilities.

Highly self-motivated and directed with keen attention to detail.

Good analytical and problem solving abilities

Advanced skills in the use of Microsoft Office software including Excel (spreadsheets), Word and Adobe

Acrobat Pro

The Employer reserves the right to waive the required qualifications in the event of other exceptional

qualifications or experience.

Please apply in writing, (e-mail applications are preferred) by May 11, 2018 to :

Human Resources

Highland Shores Children’s Aid

363 Dundas Street West, Belleville, ON K8P 1B3

Fax : (613) 962-7036, Email :

We are an equal opportunity employer and welcome applications from all qualified candidates.

Accommodations throughout the recruitment and selection process are available upon request.

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