Experienced Office Manager
Miles Employment Group
VANCOUVER, BC, Canada
3h ago

Miles HR is working with an exciting client in the technology industry. The office has great values, ethos and aims. They are looking for an experienced Office Manager to cover for 6 weeks in Gastown.

Administrative :

  • Answering phones
  • Ordering of all office supplies, including returns
  • Greeting of clients who come to office (very rare)
  • Arranging staff lunches
  • Keeping track of corporate records
  • Scanning and electronic filing of all materials coming into the office
  • Attending and preparing for staff meetings (calendar and taco ranking reports)
  • Opening of projects in Harvest and keeping track and filing of related documentation such as signed proposals and other agreements
  • Liaison with corporate accountants and lawyers
  • Checking office building mailbox, processing mail
  • Minor Executive Assistant tasks
  • HR :

  • Preparation and adjustment of payroll for 26 bi-weekly pay periods
  • Keeping track of sick time and vacations and related forms
  • Posting of advertisements for new hires
  • Involvement in the interview of new hires
  • Financial :

  • Entry of all financial statements into Quickbooks and related monthly reports to President
  • Keeping track of and adjusting of cash flow spreadsheets
  • Accounts Payable and Accounts Receivable
  • Communications with clients about billings and opening of projects
  • Maintenance of financial projection google spreadsheet on a monthly basis
  • Preparation and release of monthly invoices
  • Keeping on top of credit card activity and ensuring the clearance of any suspensions due to possible fraudulent activity
  • Collection, saving and reconciliation of all receipts to related purchases.
  • Requirements

  • Experience in Office Management for over 8 employees
  • Min. 2 years Administrative duties
  • Competent in AP and AR and invoicing
  • Awareness of HR duties and demands
  • If you meet ALL the requirements please submit your resume for consideration.

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