Legal Administrative Coordinator
Great-West Life Co.
Winnipeg, MB, CA
5d ago

Our Story

We are proud to announce that Canada Life will become our company brand under which our three companies service Great West Life, London Life, and Canada Life.

Together, Great-West Life, London Life and Canada Life have been in the business of keeping promises for over a century.

The new Canada Life brand combines the strengths of all three so we can better deliver on our purpose : To improve the financial, physical and mental well-being of Canadians.

We are excited about this journey. To find out more about our story, click here

Role Description

Our current Winnipeg team of lawyers, law clerks and administrative staff is 40+ strong. We provide advanced legal support to Great-

West Life, London Life and Canada Life across Canada. As a Legal Administrative Coordinator within our Winnipeg Litigation / Winnipeg Corporate Law department, you will work as part of a team of lawyers, law clerks and legal administrative assistants, and be responsible for providing clerical support with the department.

The successful candidate will have the ability to complete administrative tasks accurately and efficiently to support the department’s provision of quality legal services.

Accountabilities :

Third Party Legal Document Handling Duties

  • Triaging third party legal documents into tracking system, reviewing and redirecting these documents received by the companies to the appropriate client departments, identifying urgent and critical documents to ensure priority handling
  • General to advanced internal investigation of the various company systems and contacts to determine the area / individual responsible for handling of the document
  • Drafting and forwarding correspondence or making telephone inquiries to various outside agencies with respect to these legal documents to gather information, request additional documentation and / or provide a final response on behalf of the companies
  • Matter Management / Administrative Duties

  • Manage document management system (M-Files), file materials (including organization and creation of files), document directories and updating legal information system (eCounsel)
  • Handle internal and external business communications on behalf of the lawyers. This could include formatting, revising and proofreading documents.
  • This work is often time sensitive.

  • Proactively assist the lawyer(s) with the organization of their workload and help them to effectively complete projects and tasks.
  • Provide backup for other members of the team; maintain courteous and professional relationships with others; maintain confidentiality;
  • and demonstrate initiative

  • Schedule appointments, arrange facilities, prepare materials and other necessary resources
  • Screening, directing, or handling incoming calls. Conducting outgoing calls on the lawyers’ behalf including internal clients, external counsel, etc.
  • Handling incoming and outgoing mail in a timely manner
  • Invoice coding and expense tracking
  • Monitoring General Mailbox, triaging documents and redirecting as necessary
  • Qualifications and Competencies :

  • Preference will be given to graduates of a Legal Administrative Assistant Program or equivalent education and administrative experience
  • Strong technical skills
  • Well developed verbal and written communication skills
  • Ability to deal with sensitive and confidential information as part of daily duties
  • Good organizational skills and the ability to handle deadlines and fluctuating work volumes
  • Strong attention to detail
  • Knowledge of any of the following systems would be considered an asset : Mainframe (GWL, LL, CL), GPAS, DCT, Co-Pilot, Siebel, CISS, GRS Solium, Quadrus system
  • Demonstrated analytical skills (ability to think outside the box)
  • Team player with a positive attitude and an interest in collaborating with others
  • Self-motivated with a proven sense of urgency and ability to work independently
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