QinetiQ Target Systems (QTS) Ltd is a wholly owned subsidiary of QinetiQ Group PLC specialising in the design and manufacture of a range of state of the art Unmanned Aerial and Surface Target systems including the world leading Banshee target.
QTS targets are used to enable realistic weapons test and evaluation and operator training in over 40 countries worldwide with QTS providing a complete managed service in over 15 of these countries.
Job description / Person specification
Essential Duties and Responsibilities :
The Accounting Technician is responsible for supporting the Finance Department where required with a focus on invoicing.
The role includes :
Creating and processing customer invoices including the appropriate detailed supporting documentation
Processing incoming payments and bank deposits while ensuring accurate application to the Accounts Receivable (AR) subledger or coding to the General Ledger (GL).
Maintaining the AR Customer lists and associated customer Accounts Payable contacts within the ERP to ensure communication lines are available for prompt payment
Monthly reconciliation of the AR subledger and assigned Balance Sheet accounts to the General Ledger.
Creation of appropriate Project Codes and related files at contract inception and the closing of same on completion of the invoicing cycle.
Facilitating payment of invoices due by sending reminders to Project Managers (PM) and / or customer representatives.
Investigating and Resolving client billing disputes as they relate to administrative or process issues (product or deliverable issues are resolved at the PM level)
Recording and tracking of Fixed Assets from capital requests through balancing the FA subledger to the GL within the ERP
Ensuring the company is in compliance with legal requirements, company policy, and government regulations (domestic and international) with a focus on how they pertain to billing processes for Government Contracts.
Communication with individuals at all levels of the organization to ensure inclusion and accuracy of all billing related costs associated with each contract / project.
Extended hours for month end fiscal accounting periods depending on activity levels
Prepare additional statistical, financial and accounting reports as required
Education / Work Experience Requirements :
Post-secondary diploma and 2 years’ experience or 5+ years of experience in a related field
Experience with financial software accounting systems
Exposure to international multicurrency operations involving a culturally diverse customer / vendor base.
Computer proficiency (Document Management Software, MS Office Word, Excel and Outlook)
Skill Requirements :
Ability to adapt to and learn new software
Able to work efficiently as a part of a team as well as independently
High level of critical and logical thinking, analysis, and / or reasoning to identify underlying principles, processes, or facts
Content working independently with minimal supervision
Intermediate to Advanced level of Microsoft Excel knowledge
Must be detail oriented and results driven
Excellent organizational skills
Must be proficient with computers
Must have strong oral & written communication skills
Strong work ethic and ability to work under stress and tight schedules
Willingness to receive constructive criticism
High level of personal integrity
Confident, consistent, decisive personality
Security Requirements :
Must be a Canadian citizen or Permanent Resident of Canada
Able to obtain a Canadian Reliability Security clearance
Must have a clean background history and obtain criminal record check
Safety Sensitive :
Ability to multi-task in a computer-operated environment
Using a keyboard, mouse and other associated peripherals on a daily basis
Sitting for extended periods of time
Looking at a computer screen for extended periods of time
Repetitive motion of hands / wrist utilized in filing and other tasks
Other duties as assigned