Corporate Records Administrative Assistant
Evans Brothers Home Hardware Building Centre
St. Jacobs, ON
7d ago

JOB DESCRIPTION :

Responsible to the Corporate Records Manager for providing administrative assistance and support to the department.

  • Prepare confirmations of equity and investments held; Dealers and other.
  • Responsible for updating and maintenance of Excel spreadsheet detailing requirements to be completed by various locations, and distribution of information on a bi-
  • weekly and monthly basis as required.

  • Assist with issuing and balancing of certificate and notes.
  • Prepare correspondence, tracking of documents, payout options for various Dealer changes.
  • Process Dealer payments for equity redemption.
  • Prepare letters and process payments for Special Share Cap redemption.
  • Maintain files and complete the required follow-up which may include correspondence, memos, faxes, labels, cheques, invoices and additional tasks and projects as required.
  • Assist with preparing material for Board of Directors, Committees and bi-annual Shareholders meetings.
  • Answering of telephone, returning calls and follow-up including communication and correspondence with Dealers and their professional advisors.
  • Assist with department filing and other projects as may be assigned.
  • Other duties include assistance with insurance certificates, required updates and renewals. Communications with Dealers and / or Insurance Brokers.
  • Extra hours are required.
  • QUALIFICATIONS :

  • Secondary school diploma or equivalent.
  • One or more years of office experience.
  • Previous legal experience an asset.
  • Must be able to multi-task, prioritize and complete priorities effectively.
  • Good keyboarding skills.
  • Utmost accuracy, confidentiality and mathematical skills.
  • Advanced working knowledge of MS Word, Excel, Outlook and PowerPoint.
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