Legal Assistant III
Halifax, Nova Scotia, Canada
3d ago

Job Description

This opportunity will provide legal secretarial support to one or more lawyers. Maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s).

Main Responsibilities

Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.

Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.

Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.

Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.

Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.

Composes complex (non-technical) correspondance.

Establishes, maintains, and when necessary, revises Lawyer's files.

Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.

Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.

Exercises initiative to propose, develop and maintain standard office precedents and procedures.

Performs additional duties as requested such as :

  • Arranges medical exams.
  • Reception relief.
  • Maintains lists of witnesses, Subpoenas, fees, etc.
  • Requests fees for payment from Claims department.
  • Participates in arranging lawyer’s files for easy access during trials.
  • Informs witnesses of scheduled court appearances.
  • Maintains Law Library.
  • And other miscellaneous duties as may be assigned from time to time.
  • Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader;
  • coordinate workflow, review completed work of other legal assistants.

    Job Requirements

    College diploma in legal secretarial and 5+ years of litigation experience

    Ability to proof and edit legal documents

    You are a motivated self-starter with capability to work productively under pressure

    Excellent oral and written communication skills

    Strong interpersonal and client service skills, professional and positive demeanour

    Superior organization and priority setting skills, strong work ethic and ability to multi-task

    Ability to be conceptual and a creative problem solving skills

    Intermediate MS Office skills; knowledge of standard office equipment and word processing

    Additional Information

    Fench language / bilingual would be an asset

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