Our subsidiary, BRC Restoration Inc., is seeking a temporary, part time Office Administrator to work out of their head office in Uxbridge, Ontario.
This is a 1 year contract with the opportunity to become full time.
The Office Administrator is responsible for receiving all visitors and callers to the main office, coordinating all mail and deliveries.
The Office Administrator will also support Operations administration. Confidentiality, professionalism, diplomacy, and strong communication skills are required.
Essential Duties and Responsibilities include the following, however, other duties may be assigned. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.
General Office Support to include but not limited to :
Performs all administrative duties
Manages incoming calls via Cisco System.
Answers or directs general inquiries from employees and the public relating to the organization in a helpful and courteous manner.
Maintains knowledge of visitors to the office via daily Guest Log.
Maintains updated Employee Tracking system.
Manages sorting and delivery of incoming mail and courier packages.
Prepares outgoing mail, parcels and courier deliveries; track shipments as required.
Distributes incoming faxes.
Maintains mail room and office inventory.
Provides meeting services (such as video equipment, audio equipment, projectors, catering, clean up, etc.) as requested.
Ensures office equipment is maintained and in working order
Ensures kitchen is tidy and stocked.
Ensures reception area and mail / meeting rooms are organized with a professional appearance.
Maintains company telephone directory.
Maintains company master contact list, including distribution of change of address to appropriate personnel.
Manages use of private office space
Manages corporate gifting (birthdays, weddings, memorials, birth announcements).
Assist IT with requests as needed.
Back-up to coordinate and maintain subscriptions for office publications.
Cost / Accounting / Payroll Support to include but not limited to :
Process (code, forward, approve) invoices via Workflow
Payroll support complete and submit payroll time sheets
Operations Duties :
Oversight and management of start-up, commissioning and close-out documentation.
Manages final supplier manuals and documentation.
Oversees project submittals and ensure Procore project control system is updated.
Prints drawings and specs for the Estimating department
General assistance in estimating and operations as required.
Travel to sites within Southern Ontario as required.
Post- secondary status or post-secondary school education in Business Administration or Communications and a minimum of 1 to 3 years related experience, or equivalent combination of education and experience.
Alberici is an equal opportunity employer. Accommodations will be made upon request throughout the recruitment process
Please note : only qualfiied candidates will be contacted for interviews. Please continue to check our website for future opportunities.