Working in a team environment, the Senior Financial Specialist will provide support to the Department of Paediatrics and divisions as well as Physician and Academic Business Services (PABS) and its BC Children's Hospital (BCCH) departments in preparing and reviewing requisitions, as well as expenditure and receivable documentation.
Responsibilities include the preparation of many of the accounting transactions for the Department, preparation of journal vouchers, requisitions and payments and reconciliations and account analysis to ensure accuracy of information, data-
gathering to respond to queries from principal investigators, participating in the year-end processes, interpreting and accurately communicating written policies and procedures, preparing reconciling and reviewing monthly salary and benefit recovery bill-
backs to external agencies or for internal and external cost recovery processes, preparing budget variance reports and analysis, identification and remedying departmental research over-
expenditures, compiling and entering data for hours utilization reports and compiling financial data and reports for the Department.
The position requires strong interpersonal and customer service skills as it involves frequent problem identification and resolution with various departmental stakeholders. Organizational Status
The Department of Paediatrics is located at the BC Children's Hospital (BCCH). Conceptually and practically, it has a dual identity : it is the Department of Paediatrics of the Faculty of Medicine, University of British Columbia (UBC), and it is the Department of Paediatrics, BC Children's Hospital, an Agency of the Provincial Health Services Authority (PHSA).
As such, the Head is not only the Head of the Department of Paediatrics at UBC, but is also the Chief, Paediatric Medicine, BCCH.
The Department's faculty, almost all of whom are paediatricians, are academic or clinical appointees of the University of British Columbia and are based at BCCH, Sunnyhill Health Center for Children, or in community practices. Work Performed
Prepares initial summaries for utilization reporting on a periodic basis.
Documents created and reviewed include requisitions, domestic and international travel claims, and journal vouchers for all the units within the department.
Ensures proper authorization and backup documentation is obtained prior to submitting documentation for processing in FMS and by PHSA.
Processes CMPA dues, maintains records for Professional Development Funds as well as maintaining conference budgets.
for-service, research, special purpose project grants, and petty cash) which may include preparing correcting journal entries, following up on outstanding items and resolving issues with various units within the Department.
Reviews the accuracy, calculation and completeness of information provided on travel requisitions, cheque requisitions, cash receipts and journal vouchers.
Issues are resolved with various finance, HR and payroll departments or the hospitals and affiliated agencies and makes adjustments as necessary.
council policies and ensures they are correctly applied.
Provides input for finance policies and procedures, drafts routine correspondence or basic training material, and develops and maintains training material and task list.
Ensuring Departmental policies adhere to UBC and agency regulations and policies.
out. Trains and supports others in the use of new systems especially during major roll-outs.
Supervised by the Senior Director of Administration and Patient Care Services. In a team setting, also supports the work of and may be assigned tasks and projects by the Financial Analyst and Finance Manager. Supervision Given
None. Consequence of Error / Judgement
This position is responsible for ensuring all financial information submitted for entry into FMS PeopleSoft, and to PHSA is authorized, accurate, appropriate and substantiated by proper back-
up. Information and recommendations must be accurate and provided in a respectful, timely and supportive way. Errors could result in over / under expenditures, overpayment or non-
payment of invoices, incorrect departments / units being charged, and delays in payment for various vendors. Such errors could cause inaccuracies in financial planning, financial hardship or missed opportunities for effective delivery of services to students, faculty and staff.
Also, care must be taken in dealing with the agencies and university community to maintain their trust and cooperation.
The work performed by this position must be accurate and the position must be able to identify errors and exceptions for follow-
up and resolutions. Furthermore, the highly sensitive nature of payroll to all employees requires precise attention to avoid delays and errors that could result in employees being paid incorrectly.
Recovery of overpayments and payment delays can cause significant morale and other problems and can jeopardize the relationship between employees and their respective departments and the Faculty. Qualifications
High School graduation. Diploma in Accounting or Payroll CPA Level 2. 4 years related experience or the equivalent combination of education and experience.
Experience with ERP systems preferred. Ability to be thorough, accurate and have a high level of attention to detail. Ability to effectively use word processing, spreadsheet and database applications at an intermediate level (Word, Excel).
Effective oral and written communication skills. Excellent interpersonal skills. Ability to balance multiple tasks and deadlines.
Ability to exercise tact, discretion and confidentiality. Ability to work effectively independently and in a team environment.
Ability to work effectively under pressure. Ability to deal with people in a courteous, calm manner. Ability to provide quality service to customer in a courteous, patient manner.
Ability to make thoughtful, informed and thorough decisions and exercise sound judgment. Ability to apply generally accepted accounting principles in an appropriate manner.
Ability to research transaction details through financial computer systems and paperwork. Ability to analyze problems, identify key information and issues and effectively resolve.
Ability to handle a high volume of work exercising strong organization and time management skills. Ability to plan work independently, complete work assigned and meet requirements without ongoing direction.
All positions in the Department of Pediatrics at BC Children's Hospital require a Criminal Record Check (CRC). A pre-employment CRC is required as part of the recruitment process and any offer of employment is contingent pending positive results of the CRC. .
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.
We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and / or status as a First Nation, Metis, Inuit, or Indigenous person.
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.