Receptionist/Safety Administrator
Calgary, Alberta, Canada
4d ago


Alstar Group has been providing quality construction services to the oil and gas industry since 1969. Located in Hinton and Calgary, with projects throughout Western Canada, we are a leader in the oil and gas industry for turn-key new construction, maintenance and prefabrication and modular construction services.

Why should you choose Alstar? We pride ourselves on our culture, our commitment to safety, and our competitive compensation & benefits package.

Our people and their families matter to us.

The Opportunity

We are currently looking for a Receptionist / HSE Administrator to join our team in Calgary, Alberta. Reporting to the Safety Operations Coordinator, the successful candidate will be accountable for general front desk / reception duties, safety administration, and safety scheduling.

Additionally, the successful candidate will :

  • Build and send weekly safety alerts based on monthly topics
  • Maintain, monitor and follow up on action logs to ensure current
  • Build corporate safety meeting + office (admin) safety meeting slide packs, agenda and complete minutes
  • Organize and schedule meetings as directed by the SOC / HSE Manager
  • Prepare and assemble tailgate meeting packages
  • Maintain, update and interpret location tracking spreadsheets
  • Conduct filing and records management
  • Build and send incident alerts as directed by the SOC / HSE Manager
  • Build and send Safety Alstar Winner bulletins
  • Update safety stats based on daily safety paperwork
  • Print, restock and organize safety forms and First Medical Package
  • Maintain inventory of printed safety forms (FLHA, Report Cards, Safety Manuals), reorder when required
  • Assist with JHSC meeting minutes, terms of reference, meeting invites
  • Print safety bulletins and update bulletin boards
  • Assist with POR’s and ordering
  • Organize PPE requirements
  • Manage safety awards inventory and ordering
  • Arrange third party orientations
  • Order, organize, track, distribute coveralls

  • Greet guests and new employees in a professional manner
  • Answer and direct incoming phone calls
  • Organize and re-order office supplies as needed
  • Keep inventory of office supplies
  • Keep storage room and front entrance clean and tidy
  • Keep lunchroom clean and organized
  • Arrange incoming & outgoing mail / couriers
  • Organize food and beverage requirements for internal events and meetings (ordering lunches for different departments as needed)
  • Assist with Social Committee event planning, volunteer events
  • Ensure all office lists are kept up to date (ie. Employee sign in sheet (muster-roll), visitor sign in sheet, COVID-19 screening sheet, front phone list, kitchen duty schedule)
  • Requirements

    In this role, the successful candidate will have :

  • High school diploma + Administrative or equivalent Certificate is preferred
  • 2-3 years of reception / administration experience
  • 2 years of experience in a Safety role
  • Proficient with spreadsheets
  • Experience with Google Suite is an asset
  • Benefits

  • Extended Healthcare Plan (Medical, Disability, Dental & Vision)
  • RPP - Group RRSP
  • Group Life - AD&D - Critical Illness Insurance
  • Employee Discounts
  • Training & Development
  • Employee Assistance Program - Counseling
  • We would like to thank all candidates for their interest; however, only candidates who are selected for interviews will be contacted.

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