ASTOUND Group is independently owned and one of North America’s fastest growing, exciting and creative global design fabrication house based in Oakville.
We’ve completed amazing design and builds at the world’s largest stages 29 countries to be exact with offices in Oakville, Toronto, Las Vegas and San Francisco.
And we’re not the only ones who thinks our global work is awesome. Deloitte, Profit Magazine and Event Marketer to name a few have recognized us formally with top 50 and 200 rankings for delivering exceptional work for our clients and employees.
ASTOUND is seeking a Project Coordinator to assist the Project Management team with planning, executing, and reconciling projects.
Coordination & Administrative Skills you have top coordination and administrative skills, including a high degree of competence working with Microsoft Office
Organized you’re a self-motivated, super multi-tasker who is able to set priorities and plan well in advance to meet multiple shifting deadlines. You enjoy being the
go-to’ person who can be counted on to get things done
Detail Oriented you have a keen attention to detail and a right the first time mindset
Problem Solver - you enjoy taking initiative to work through the unknown and to leverage your skills to figure things out’
Communicator you’re able to provide clear, concise, accurate and timely oral and written communication
Team player it’s important that you’re able to develop strong working relationships with fellow team members
Flexible you enjoy a fast paced environment in which you need to adapt to changes in client / internal needs quickly. You learn new things easily, you’re inquisitive.
You are able to work flexible hours to meet challenging and changing deadlines overtime hours will be required at certain times
Assists Project Managers with product and service research, sourcing, project timeline creation, work orders, and other administrative activities
Serves as order desk for all quick orders and portable display needs
Coordinates with Project Management and Operations to confirm transportation, I&D and field service requirements for ordering upon project approval
Follows up on field services orders for confirmation and post-show analysis
Coordinates with all internal departments to obtain necessary items to fulfill project requirements
Establishes and maintains network of contacts among service contractors / vendors
Provides team with recommendations and solutions for services
Maintains vendor / provider relationships and identifies future customer service requirements
Responds to incoming calls on demand from internal staff with problems and questions
Completes assignments involving word processing, including page layouts, charts and computer graphics utilizing desktop publishing equipment and integrated software packages
Ensures quality service delivery and professional standards in a timely and cost efficient manner
May supervise on-site activities ensuring projects go as planned and handles any problems
Recommends cost-saving measures to team
Provides administrative support to Project Managers (and other departments at the discretion of the VP, Project Management)
Tracks down show information and other project related information, vendors and resources
Maintains a proactive approach to all responsibilities and future projects
Initiates PO’s and payment requests, approves invoices and follows internal payment procedure
Relies on experience and judgment to plan and accomplish goals
A wide degree of creativity and latitude is expected