TheAdministrative Assistant is responsible for providing support tothe Commercial Director, the Marketing Director and as well as theCommercial Team / Mississauga Head Office as required (exception ofSalesdepartment).
Responsiblefor booking meetings and managing calendars for the CommercialDirector and MarketingDirector.
Coordinate / plan meetings (both onsite and off site) for Commercial team as needed, which may includevideo conferencing, AV requirements, travel, meals, andevents.
Main contact for outsideassociations / boards, scheduling meetings, conferencecalls.
Prepare and submit monthly expensereports for Directors through ConcurExpense.
Purchase Order creation in SRM andcode / route invoices in ReadSoft.
Monthly,organize Senior and Marketing Leadership Meetings (assigns roles,gets meeting topics, creates agenda andtiming).
Schedule and set-up quarterly Globaland Canadian Town Hall Meetings inboardroom.
Support the marketing and categoryteam on ad hoc basis and project execution (asneeded)
Responsible for updating organizationalcharts, posting charts to the global site and uploadingannouncements on Yammer.
Vacation tracking forfull Canadian Team.
Main Canadian contact forBCD Travel. Attends biweekly conference calls with BCD and EdgewellGlobal Travel Manager for ongoing issues and assists employees withany travel issues.
Organize and track companysponsorships and donation requests.
Assist withnew employee onboarding by providing company information andpreparing welcome gift baskets.
Generaladministrative presentations, special projects, photocopying,filing as needed.
Provide back-up support forOffice Administrator and Sales AdminAssistants.
Mayalso perform additional duties asassigned.
Collegedegree or equivalent experience with 3-4 years of experience in anadministrative role.
Superior organizationaland change management skills.
Results orientedwith strong initiative and problem solvingabilities.
Excellent interpersonal skills atall levels both within and outside theorganization.
Collaborative individual whothrives in a team-based environment.
Able touse good judgment and handle issues with tact, diplomacy andconfidentiality.
Good at working underpressure, working with a diverse group, and able to prioritizeaccordingly.
Proficiency with various softwareprograms (Excel, PowerPoint, Word ) and use of audiovisualtools.
Keyrelationships internally will include all Canadian colleagues,Category & Marketing, Senior Leadership Team, Management Team,U.S. counterparts.
External engagementwill include trade associations, agencies, governmentagencies.
Edgewellendeavors to make its recruitment process accessible to any and allusers. Reasonable accommodations will be provided, uponrequest, to applicants with disabilities in order to facilitateequal opportunity throughout the recruitment & selectionprocess.