Intertask Conferences is a national Meeting and Event-planning firm headquartered in Ottawa with a strategic partnership with JPdL of Montréal;
with combined operations creates the largest event management organization in Canada. Fully integrated operations provide clients with services coast to coast from offices in Québec City, Montréal, Tremblant, Ottawa, Toronto / Niagara and Vancouver.
Reporting to the Senior Director this highly motivated individual will be a key contributor to the continued success of Intertask Conferences, which primarily services Canadian and international associations, and government.
You will be responsible for the management and implementation of assigned operational and logistical arrangements for conferences, trade shows and special events.
Experience and Qualifications
A minimum of 7 years of demonstrated and increasingly responsible experience in the development and execution of conferences, exhibition & sponsorship programs and special events;
Proficient in the use of Microsoft Office and associated programs;
Ability to contribute to existing client relationships and develop additional business;
Recent experience with Social Media development; audience participation and polling platforms; Cloud based conference applications.
Diploma / Certificate in Event Management preferred.
Excellent communication skills both oral and written;
Excellent time management and organizational skills;
Exceptional skills as a team leader;
Experience mentoring junior staff;
Experience working with volunteers and committees;
Ability to multi-task in a fast-paced environment;
Ability to perform overtime as required;
Ability to travel to conferences held across Canada (approximately 3 to 8 weeks a year);
Must be detail oriented, discreet and tactful;
Must be able to obtain an Level 1 Confidential security clearance with the federal government;
A strong team player, capable of working with multiple individuals and personality types;
Demonstrates self-control and good judgment in pressure situations;
Self-starter, can work independently;
Possesses a dynamic, mature and positive can-do / solutions oriented attitude;
Bilingual in English and French (preferred).
Tasks and Responsibilities (other duties may be assigned)
Manage conferences efficiently, effectively and with total quality control;
Prepare, monitor and report on budgets, as well as status of each conference as required;
Negotiating sponsorship, partnering & official supplier arrangements;
Up-sell services and related products to produce future business;
Assist coordinators with problem solving and conflict resolution when required;
Assist in standardizing forms and procedures, in consultation with other Project Managers and Senior Director;
Assist in the writing of proposals and costing & staff loading;
Prepare timelines, critical paths and monitors these activities throughout the duration of the project;
In conjunction with Financial Manager, implement and monitor all financial procedures;
Providing advice & managing protocol for dignitaries at local, national, international level;
Conference management experience as pertains to functions set out below : Audio-visual and Multi media management Conference sponsorship sales and fulfillment Exhibition sales and management Financial and budget management Full logistical and meeting management Guest and spousal programs Housing and accommodation Hospitality food and beverage Transportation SI Translation services Marketing, promotion and media relations On-
line abstract management Pre-conference, on-line and on-site registration Site selection and negotiations Speaker management Special events, opening / closing / awards ceremonies
Represent Intertask at professional and supplier networking events;
Negotiate contracts on behalf of clients with hotels, suppliers, etc;
Educate him / herself in current meeting trends, technologies and implements / recommends best prctices;
Ensure quality control in all operations.
Salary commensurate with experience;
Generous benefits package : medical, dental, long-term disability, life, profit sharing;
Please submit a covering letter with salary expectations and résumé to careers intertaskconferences.com by April 13.
Intertask sincerely thanks all applicants for their expressed interest in this opportunity; however, only those selected for an interview will be contacted.