Budget Associate
University of Victoria
Victoria, British Columbia, Canada
11d ago

Salary posted reflects

full FTE (will be prorated for part time) Classification EX 4 Start Date 6 / 19 / 2018 End Date 11 / 30 / 2019

Employee Group : Exempt Support Staff - Term


Accounting / Accounts Payable, Financial Accounting, Financial Services, Payroll

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-

class research and commitment to civic engagement.

An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code.

Job Summary

The core purpose of this role is to manage the Universities policies and procedures in relation to position control and budget management.

The Budget Associate position is responsible for providing support to the university community around departmental operating budgets and position control.

This position works closely with all members of the budget office in the development of the University’s budget, investigating confidential personnel information, providing support when there is collective bargaining, as well as the maintenance and oversight of the budget throughout the year.

The Budget Associate is responsible for providing advice and support to the University community (including University leaders, managers and their delegates), with regards to position management and departmental operating budgets.

The Associate assesses the urgency and complexity of client and / or office requests and provides advice in situations requiring factual information for a wide variety of Budget inquiries including : Budget policies and processes, salary increase information, new position life cycle information and approval processes.

The position maintains and updates internal office procedures as well as ensures adherence to the University’s policies as they correlate with this role.

The Associate manages the position control process including the approval of postings within Monster and continuously looks for efficiencies within current budget procedures and processes.

The Budget Associate also provides project support to the Financial Planning Analyst or Budget Director when required.

Skills :

  • Ability to multi task, organize and prioritize work.
  • Excellent computer application skills (data extraction and manipulation) including work with relational databases. Must have advanced level skills with Microsoft Excel.
  • An aptitude in working with general office applications such as the Office Suite. Will also require ability to work with Banner, the FAST suite of products, and other software as needed.

  • Ability to listen and ascertain the needs of clients and respond accordingly in a timely and efficient manner.
  • Excellent interpersonal skills including a pleasant and professional attitude and the ability to communicate effectively with all levels of staff.
  • Ability to work well with frequent interruptions.
  • Requires problem-solving skills and creativity to develop solutions in an increasingly complex environment.
  • Requires ability to work under pressure and within tight deadlines
  • Must have highly developed interpersonal and communication skills with ability to develop strong relationships. This includes the ability to coach individuals on software systems which they are not familiar with.
  • Requires a solid understanding of systems and processes.
  • Experience working in a complex unionized organization.
  • Specialized Knowledge / Education :

  • At minimum, a level of education and training equivalent to a Diploma in Business Administration.
  • Requires a solid background in finance. A strong understanding of payroll would be beneficial.
  • Requires a strong understanding of generally accepted accounting principles (GAAP) which includes the ability to read and interpreting operating statement and balance sheet data.
  • Experience :

  • 3 5 years of related experience
  • Why join UVic?

    Pursue a meaningful career in the world’s best environment for dynamic learning and discovery a place where you can create vital impact.

    To learn more about working at UVic and how we reward our employees click here.

    The University of Victoria is an equity employer and encourages applications from women, persons with disabilities, members of visible minorities, Aboriginal Peoples, people of all sexual orientations and genders, and others who may contribute to the further diversification of the university.

    Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Kam Cheema, HR Programs and Project Manager, at uviccareers uvic.

    ca. Any personal information provided will be maintained in confidence.

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