WORK ILLUSTRATION :
The incumbent is responsible for providing high quality and timely administrative support to multiple Directors and their teams within the Finance Division.
They are responsible for supporting leaders with the successful execution of Finance processes. The Administrator maintains good relations with leaders and professionals throughout the organization and influences Finance team members to improve efficiency and effectiveness.
KEY RESPONSIBILITIES :
Providing leaders with support for calendar management and preparation for their meetings and presentations. Engages process stakeholders to ensure milestones are met and deliverables are completed in a timely manner with the required level of quality.
Key Finance representative and initial contact for internal / external inquiries, information and requests; Independently filters and responds to general inquiries and requests for information on behalf of the leader;
Delivers presentations to and liaise with other Finance leaders and professionals on processes and administrative initiatives.
Provides filing, scanning, record management and other similar activities as required; Performs ad hoc duties that are required for the effective and efficient administration of the Finance Team.
Assembles agendas, action logs, and pertinent documents to regularly update Management Systems; Maintains close working relationships with team members to proactively ensure department processes are effective.
Advances departmental processes and system enhancements improving efficiency and effectiveness
Bachelor’s degree in Business Administration, Commerce, Economics, Finance or related field from an accredited University.
One (1) or more years of experience in progressive office administration at a medium to large organization with established processes.
Experience working with large ERP financial systems (SAP preferred).
Highly skilled in the use of software, (Microsoft Office programs including Word, PowerPoint, Excel, Visio and electronic calendar / mail software).
Strong understanding of work flows and ability to learn and adapt to new software / applications (such as document management systems and collaboration tools).
Adaptable and flexible, with the ability to work in a fast-paced environment and resourceful with the ability to influence personnel to meet organizational goals.
Excellent interpersonal skills demonstrating professionalism, sound decision-making and high-quality customer service.
Demonstrated accountability and self-motivation, creativity, resourcefulness, and the ability to solve problems independently.
Structured / organizational and analytical abilities.
Detailed Oriented, ensures work is completed with minimal errors.
Strong communications skills (written and verbal).
Demonstrated ability to make decisions and exercise sound judgment in difficult situations; discretion and initiative when dealing with confidential information and / or responding to inquiries.