Executive Assistant
Rogers Communications
Toronto, ON, CA
1d ago
source : PostJobFree

At Rogers, we connect Canadians to a world of possibilities and the memorable moments that matter most in their lives. Every day we wake up with one purpose in mind.

To bring loved ones together from across the globe. To connect people to each other and the world around them. To help an entrepreneur realize their dream.

A sports fan celebrate a special moment.Because we believe connections unite us, possibilities fuels us, and moments define us.

The Executive Coordinator will be required to provide confidential and discretionary support to the President of Today’s Shopping Choice (TSC) and occasionally to executive-level direct reports.

The successful candidate must have experience in a fast paced, dynamic environment where a high degree of professionalism, confidentiality and self-awareness are required.

The individual is proactive with a passion for supporting leaders in a highly collaborative, cross-functional environment.

Positive interactions with key stakeholders are a critical requirement of this role. Stakeholders include but are not limited to, the TSC Executive team, Employees, On-air Hosts, Partners, and our Customers.

The individual demonstrates excellent initiative, is a critical thinker, and builds trusting relationships easily. The ability to deal with ambiguity and handle changing and competing priorities is a must.

The role requires willingness to work odd and extended hours when needed (TSC is a dynamic, live-broadcast TV business).

Of critical importance, the candidate always demonstrates a genuine passion to act as brand ambassador for the TSC experience and operates with integrity.

  • This position is located at 59 Ambassador Drive, Mississauga, ONResponsibilities : Prioritize and plan the Presidents day-to-day activities (meetings, guests, calendaring) and facilitate the most efficient use of the leaders’ time aligned to business prioritiesLeads by example to work effectively and collaboratively with the other support functions of the organization and at partner companiesDemonstrates solid judgment in acting as the gatekeeper around priorities and appointments;
  • acts with diplomacyAdvanced ability to use time management and office workflow tools such as MS Outlook, MS Office and Oracle (expenses and PO processing)Assists with the preparation of meeting agendas, provides assistance in preparing presentations, and when requested, coordinates research or data for reportsEnsures all meeting objective, time, length, location, attendees, etc is made clear to the management team in attendance.

    Ensures the President has the appropriate background materials, meeting file(s), etc. for any meetings s / he is attending.

  • Meeting management is a critical aspect of accountability.Organizes special functions such as the off-site seminars, meetings, events for President and the TSC executives;
  • Coordinate and manage special projects with focused attention to detail and proper follow-throughExercise proper intuition and business understanding to prioritize and / or alert the President to any urgent matters requiring attention, follow-ups, or reviewAct as an extension of the President in all his / her relationships with staff personnel.

    The role is a unifying catalyst within TSC, requiring tact, diplomacy, and a solution mindset with all levels of management and staffActs as a liaison to other functional areas of the business in matters affecting the President's Office, such as Human Resources, Facilities, Legal, Finance,etc.

    Technologically savvy and comfortable working in a technology-based business (Telecom or Retail industry experience would be an asset)Provide assistance on ad-hoc business requests as neededDirectly assists in the achievements of TSC by understanding and communicatingthe Company’s mission & valuesthe key priorities and strategiesActs as Ambassador for the Office of the President and TSC business as a wholeKey Qualifications : Minimum of 5+ year of previous experience working with senior level executivesExcellent interpersonal and communication skills, both verbal and writtenProven ability to work effectively under pressure in a fast-paced environmentStrong organizational skills with a proven ability to prioritizeDemonstrated business professionalism, respect for confidentiality, and appropriate handling of sensitive informationAdvanced skills in managing calendars in MS.

  • Outlook, as well as experience in office workflow and productivity tools such as MS Office (PowerPoint, Excel) and OracleAbility to anticipate needs before being asked;
  • strong intuition and interest in the TSC businessDisplays a consistently out-going and social nature; is inclusive and trustingReliable and dependable team player;
  • willing to work flexible hours and be on call to meet challenging and changing deadlines as they ariseCompletion of post-secondary education would be an assetSchedule : Full timeShift : DayLength of Contract : Not Applicable (Regular Position)Work Location : REUSE (283), Toronto, ONTravel Requirements : Up to 10%Posting Category / Function : Administration & Administrative AssistantRequisition ID : 167883Together, we'll make more possible, and these six shared values guide and define our work : Our people are at the heart of our successOur customers come first.

    They inspire everything we doWe do what’s right, each and every dayWe believe in the power of new ideasWe work as one team, with one visionWe give back to our communities and protect our environmentWhat makes us different makes us stronger.

    Rogers has a strong commitment to diversity and inclusion. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential.

    At Rogers, we value the insights and innovation that diverse teams bring to work. We work with our candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best.

    Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work.

    You matter to us! For any questions, please visit the Rogers FAQ.Posting Notes : req strategyPage

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