The opportunity :
Located in downtown Toronto and reporting to the Assistant Property Manager, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an office and industrial portfolio.
What you will do :
Accountable for rent collection, cheque posting and application of money to tenant accounts.
Liaise with tenants and accounting regarding accounts receivable matters
Report weekly on status of account receivables
Responsible / Accountable for reviewing monthly recurring billings
Process all invoices and related reports within JD Edwards as assigned
Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.
Prepare and distribute tenant requisition for chargebacks.
Type and distribute correspondence to tenants and tenant data base management
Assist with preparation for the annual budget process for assigned buildings within the portfolio.
Prepare Rental Letters
Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
Read and understand leases to ensure accurate information is received and maintained.
Read and review Lease Review Checklists and reports (LRC’S)
Maintain and update security deposit reports.
Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
Complete all administrative functions relating to property management as specified.
Liaise with tenants and contractors as required or directed.
Complete understanding and adherence to the Environmental Policy, the Code of Conduct and other policies and procedures relevant to the position as prescribed from time to time.
Embrace and proactively support BentallGreenOak's culture of environmental responsibility and social responsibility.
Other duties as directed by the Assistant Property Manager
Who you are :
2+ years experience in accounts receivable, proficient with general principles of accounting.
Undergraduate degree, in business, accounting, finance, or property management Experience with JD Edwards would be asset.
Previous property management experience is an asset.
Enrollment in RPA, FMA or equivalent is an asset.
Relationship Skills - Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships with owners, tenants and team members;
ability to exercise confidentiality; professional phone manner, self-motivated team player with good conflict-resolution skills;
committed to personal growth and integrity aligned with BentallGreenOak’s objectives.
Organizational / Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines;
ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes; a highly organized individual who has an eye for detail and accuracy.
Strong analytical and research skills.
Demonstrated problem solving skills.
Ability to work efficiently and meet tight deadlines.
Superior oral and written communication and presentation skills.
Exceptional customer service skills.
Reasonable accommodation at any time throughout the hiring process is available through BentallGreenOak's Human Resources department for applicants with disabilities or for those needing job postings in an alternate format.