Property Administrator
Bentall Kennedy
Toronto, CA
21h ago

The opportunity :

Located in downtown Toronto and reporting to the Assistant Property Manager, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an office and industrial portfolio.

What you will do :

  • Accountable for rent collection, cheque posting and application of money to tenant accounts.
  • Liaise with tenants and accounting regarding accounts receivable matters
  • Report weekly on status of account receivables
  • Responsible / Accountable for reviewing monthly recurring billings
  • Process all invoices and related reports within JD Edwards as assigned
  • Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.
  • Prepare and distribute tenant requisition for chargebacks.
  • Type and distribute correspondence to tenants and tenant data base management
  • Assist with preparation for the annual budget process for assigned buildings within the portfolio.
  • Prepare Rental Letters
  • Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
  • Read and understand leases to ensure accurate information is received and maintained.
  • Read and review Lease Review Checklists and reports (LRC’S)
  • Maintain and update security deposit reports.
  • Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
  • Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
  • Complete all administrative functions relating to property management as specified.
  • Liaise with tenants and contractors as required or directed.
  • Complete understanding and adherence to the Environmental Policy, the Code of Conduct and other policies and procedures relevant to the position as prescribed from time to time.
  • Embrace and proactively support BentallGreenOak's culture of environmental responsibility and social responsibility.
  • Other duties as directed by the Assistant Property Manager
  • Who you are :

  • 2+ years experience in accounts receivable, proficient with general principles of accounting.
  • Undergraduate degree, in business, accounting, finance, or property management Experience with JD Edwards would be asset.
  • Previous property management experience is an asset.
  • Enrollment in RPA, FMA or equivalent is an asset.
  • Relationship Skills - Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships with owners, tenants and team members;
  • ability to exercise confidentiality; professional phone manner, self-motivated team player with good conflict-resolution skills;
  • committed to personal growth and integrity aligned with BentallGreenOak’s objectives.

  • Organizational / Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines;
  • ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes; a highly organized individual who has an eye for detail and accuracy.

  • Strong analytical and research skills.
  • Demonstrated problem solving skills.
  • Ability to work efficiently and meet tight deadlines.
  • Superior oral and written communication and presentation skills.
  • Exceptional customer service skills.
  • Reasonable accommodation at any time throughout the hiring process is available through BentallGreenOak's Human Resources department for applicants with disabilities or for those needing job postings in an alternate format.

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