Administrative Assistant
Bentall Kennedy
10d ago

Bentall Kennedy promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development and promotion by providing our employees with the resources to work effectively and continually strive to perform better.

We are committed to a safe and sustainable work environment. Provide support to the Property Management team for all aspects of day-

to-day administrative activities. Type and distribute correspondence to tenants. Maintain and update tenant and vendor information database, including phone numbers, contact names and email distribution lists.

Provide General Administrative Support for All Managers and the Assistant Property Manager within the Portfolio, including typing memos and correspondence as required.

Accounts Payable; issue purchase orders, process invoices including generating vouchers and obtaining appropriate signature.

  • Coding invoices to comply with budget schedules and compiling and verifying batches submitted to regional accounting. Banking;
  • deposit rent and other cheques at appropriate financial institutions. Ensure proper coverage during events that staff attend or host.

    Filing / Office clean up. Ensure office inventory is fully stocked at all times. Ensure all office equipment is in proper working order, arrange for immediate repair / servicing of any malfunctioning equipment Ensure an adequate level of kitchen and office supplies are available at all times, place orders when necessary Arrange all outgoing courier packages Open all in-

    coming mail and courier packages, date stamp all items & distribute Process payment and issue all Access Cards at 101 Bloor Street West.

    Prepare, update and distribute bi-weekly Capital Meeting Minutes. And take minutes for any other related meetings required.

    Read and understand leases to ensure accurate information is received and maintained Other duties as assigned by the Assistant Property Manager, Property Manager or General Manager.

    Position reports directly to Assistant Property Manager. Complete all administrative functions relating to property management.

    Embrace and pro-actively support Bentall Kennedy's culture of environmental sustainability, and corporate and social responsibility.

    High School diploma supplemented with post-secondary courses 1 2 years related experience with knowledge of accounting functions.

    Experience in real estate operation a definite asset. Minimum typing speed of 60 wpm with accuracy in spelling, punctuation and grammar.

    Reasonable accommodation at any time throughout the hiring process is available through Bentall Kennedy's Human Resources department for applicants with disabilities or for those needing job postings in an alternate format.

    If you require accommodation, please email us at

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