Senior Real Estate Assistant
Whistler Personnel
Whistler
5d ago
source : Whistler Chamber of Commerce

A successful and well-established real estate team and their REALTOR® leader have an opening for a full-time, year-round senior Executive Assistant.

Ideally suited for an extremely organized take-charge administrator who can take the reins and get things done. Must also have a passion for real estate and client services.

Excellent wage + bonus, benefits and opportunity to learn and build a successful career. Based at the RE / MAX Whistler office at Nesters.

About the Role :

  • Full-time, year-round career position where you can increase your responsibilities and income through team performance, initiative and education.
  • Position is based in Whistler and requires commuting if you are living in Squamish and Pemberton.
  • $20-$22 / hour base + social club membership, team performance-based bonuses & extended health after 3 months.
  • 40hrs per week including some evenings / weekend telephone coverage.
  • Our passions include success through innovative, client focused, technology strong, human, kind, with gratitude & humility philosophy.
  • Challenging, exciting and energetic team environment with lots of learning opportunities.
  • Our RE / MAX office is well established and offers a warm, family friendly, environment, peer support, team & office social events.
  • Cell phone and laptop will be provided. Beneficial to have a newer vehicle.
  • The Perfect Candidate :

  • Excellent administrative and communication skills is a must.
  • Strong attention to detail, organization skills and ability to prioritize to meet deadlines.
  • Experience with real estate sales & documentation very beneficial.
  • Self-motivated, quick to pick up online programs and fascinated with making tools work together right the first time.
  • Everything is done online and stored in the cloud familiar with Google Docs, sheets, Dropbox, Google Drive, CRMs.
  • Expert in Microsoft Office including Word, Excel, Publisher and PowerPoint.
  • Comfortable with social media : Youtube, Facebook, Twitter, IG etc.
  • Summary of Responsibilities :

  • Primary role, Executive Assistant to the Team Leader of a thriving real estate sales team responsible for managing the Team Leader’s daily / weekly / monthly calendar of tasks towards meeting goals.
  • Prioritizing and taking charge of Team Leader’s emails; time blocking; establishing efficiencies around CMA’s; tracking / measuring actions;
  • responding to client requests; preparing for & attending appointments; weekly coaching calls and online reporting.

  • Head of the 5 star plus’ client success process to ensure every client receives a WOW experience. We’re in the You Mentality .
  • Managing all team members including Realtors to hold them accountable to their tasks; daily 5-minute morning huddles & team end of day wraps;
  • assisting them with CRM questions; training & mentoring systems; reporting sales activity daily.

  • Build-onto, implement and manage systems for sellers, buyers, lead generation, drip campaigns, database management, information management and back-office support.
  • Continually update Team Ops Manual for professional standards, systems, training.
  • Work cohesively with marketing team & VA’s to add efficiencies, consistency, analytics & graphic design to Seller reports as well as marketing vacation coverage.
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