Corporate Receptionist
The Bagg Group
Toronto, ON, CA
17d ago

Responsibilities :

  • Welcoming on-site guests, determine nature of business, and announces guest to appropriate personnel.
  • Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel or department.
  • Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable.
  • Scheduling conference rooms.
  • Assist administrative assistants with clerical duties to include faxing, copying, and organizing / maintaining files.
  • Coordinate with vendors and services they provide.
  • Ensure main voicemail reflects office closings, special events as well as posting office closed signs.
  • Answering questions about organization and provides callers with address, directions, and other information requested.
  • Receiving and forwarding incoming faxes.
  • Receives, sorts and distributes mail.
  • Support administrative and special projects requirements, as assigned.
  • Other duties as assigned.
  • Qualifications :

  • Excellent typing skills (word processing; 50-60 wpm), high level of proficiency with general office PC applications (i.
  • e. MS Word, MS Excel, MS Access, MS PowerPoint) and comfort with learning new applications as required.

  • Demonstrated excellent organizational, coordinating and personal interface skills.
  • Proven job diligence, dedication and attention to detail.
  • Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment.
  • Familiarity and working knowledge of general office machines.
  • Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees and vendors.
  • At least 2-3 years experience as a corporate Receptionist in a clerical or administrative role required.
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