Legal Administrative Coordinator
The Great-West Life
4d ago

Role Description

Our current Winnipeg team of lawyers, law clerks and administrative staff is 40+ strong. We provide advanced legal support to Great-

West Life, London Life and Canada Life across Canada. As a Legal Administrative Coordinator within our Winnipeg Litigation / Winnipeg Corporate Law department, you will work as part of a team of lawyers, law clerks and legal administrative assistants, and be responsible for providing clerical support with the department.

The successful candidate will have the ability to complete administrative tasks accurately and efficiently to support the department’s provision of quality legal services.

Accountabilities :

Third Party Legal Document Handling Duties

  • Triaging third party legal documents into tracking system, reviewing and redirecting these documents received by the companies to the appropriate client departments, identifying urgent and critical documents to ensure priority handling
  • General to advanced internal investigation of the various company systems and contacts to determine the area / individual responsible for handling of the document
  • Drafting and forwarding correspondence or making telephone inquiries to various outside agencies with respect to these legal documents to gather information, request additional documentation and / or provide a final response on behalf of the companies
  • Matter Management / Administrative Duties

  • Manage document management system (M-Files), file materials (including organization and creation of files), document directories and updating legal information system (eCounsel)
  • Handle internal and external business communications on behalf of the lawyers. This could include formatting, revising and proofreading documents.
  • This work is often time sensitive.

  • Proactively assist the lawyer(s) with the organization of their workload and help them to effectively complete projects and tasks.
  • Provide backup for other members of the team; maintain courteous and professional relationships with others; maintain confidentiality;
  • and demonstrate initiative

  • Schedule appointments, arrange facilities, prepare materials and other necessary resources
  • Screening, directing, or handling incoming calls. Conducting outgoing calls on the lawyers’ behalf including internal clients, external counsel, etc.
  • Handling incoming and outgoing mail in a timely manner
  • Invoice coding and expense tracking
  • Monitoring General Mailbox, triaging documents and redirecting as necessary
  • Qualifications and Competencies :

  • Preference will be given to graduates of a Legal Administrative Assistant Program or equivalent education and administrative experience
  • Strong technical skills
  • Well developed verbal and written communication skills
  • Ability to deal with sensitive and confidential information as part of daily duties
  • Good organizational skills and the ability to handle deadlines and fluctuating work volumes
  • Strong attention to detail
  • Knowledge of any of the following systems would be considered an asset : Mainframe (GWL, LL, CL), GPAS, DCT, Co-Pilot, Siebel, CISS, GRS Solium, Quadrus system
  • Demonstrated analytical skills (ability to think outside the box)
  • Team player with a positive attitude and an interest in collaborating with others
  • Self-motivated with a proven sense of urgency and ability to work independently
  • Discover your opportunity . Apply today!

    Great-West Life offers competitive compensation, great benefits such as medical, dental, life insurance, wellness account and personal days not to mention onsite cafeteria and fitness in our head office facilities.

    If you’d like to join our team submit your information online and introduce yourself.

    Together Great-West Life, London Life and Canada Life serve the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States.

    As members of the Power Financial Corporation group of companies, we’re one of Canada’s leading insurers with interests in life insurance, health insurance, investment and retirement savings.

    We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations.

    We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported.

    We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.

    Great-West Lifeco would like to thank all applicants, however only those who qualify for an interview will be contacted.

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