Proposal and Estimating Coordinator
Cambridge, Ontario, Canada
4d ago

Organization Overview Aecon Group Inc. is Canada’s largest, publicly traded construction and infrastructure development company.

Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally.

Divisional Overview Aecon Energy offers a suite of unparalleled services to some of Canada’s largest energy suppliers, providing best-

in-class solutions to the oil and gas, nuclear, co-generation, and renewable sectors. Business Unit Overview Spanning five decades and more than 400 nuclear energy projects, Aecon Nuclear’s portfolio of building, refurbishing, maintaining and decommissioning nuclear power facilities reflects a record of project success that ranges from small but essential maintenance contracts to major construction endeavours.

Aecon supports clients with expert project management and trades working to Aecon’s most exacting standards, based on the nuclear industry’s fundamental principles of safety, reliability, quality and predictable performance.

Position Overview Reporting to the Manager of Nuclear Proposals and Estimating, the Proposal & Estimating Coordinator will assist in RFP / RFQ process by supporting Proposal Managers and Estimators during the estimate preparation and proposal submission period. Key Responsibilities

  • Log, Track and Status new RFPs throughout the estimating process
  • Review customer RFP documents and developing a detailed understanding of the bid requirements.
  • Registration of new proposals
  • Organize and schedule proposal related meetings, prepare meeting agendas and take meeting minutes
  • Maintain and develop proposal schedules, calendars and responsibility matrices
  • Tracking and ensuring proposal deliverables, from internal and / or external stakeholders, are provided in a timely manner
  • Assist Proposal Managers and Estimators by obtaining or locating any required inputs or information
  • Prepare and submit Requests for Information (RFIs) and Clarifications to the Customer. Ensure any Addendums are communicated to the proposal team.
  • Act as the key customer contact, in the absence of the Proposal Manager.
  • Prepare proposal write-ups for various construction related topics (methodologies, risk management issues, staff management, work plans, etc.)
  • Participate in reviews of the proposal content to ensure it is relevant and compliant with the client’s specific requirements.
  • Facilitate the department administrator in the preparation, compiling and formatting of proposal submission documents.
  • This may also include development of templates, project sheets, resumes, organizational charts, company experience, cover letters, executive summaries and presentations.

  • Perform continuous compliance checks on all RFP submission documents
  • Gather information from previous bids, or through customer feedback, and incorporate into proposal submissions
  • Assist with the formal submission process
  • Upon award of project, compile the Turnover package for the Project Team
  • Collect and formulate key data relating to estimating performance
  • Track and report Key Performance Indicators (KPIs), and other team objectives
  • Summarize results & lessons learned; report back to Management
  • May be required to prepare reports for senior management
  • Perform other duties and responsibilities as required
  • Some travel within Ontario may be required
  • Required Knowledge & Skills

  • Relevant post-secondary education in an engineering discipline or 3-5 years related work experience
  • Estimating experience in the construction industry strongly preferred
  • Strong computer skills MS Word, MS Excel, MS PowerPoint, MS Project, Visio, SharePoint, Acrobat Writer
  • Strong communicator verbal and written
  • Self motivated with effective multi-tasking skills
  • Work well in a team environment
  • Ability to work accurately under pressure
  • Valid driver’s license
  • Employment Status Permanent Compensation & Benefits Overview Aecon offers the opportunity to work on challenging, high profile projects and provides competitive compensation and benefits.

    Equity Statement Aecon is an equal opportunity employer. Accessibility Aecon accommodates. Upon request, Aecon accommodates candidates with disabilities throughout the hiring process.

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