Simon Fraser University Archives and Records Management Department invites applications for a University Archivist and Coordinator of Information and Privacy.
We are seeking an exceptional, innovative leader who understands the evolving role of records, information and archives management in the digital age and who can conceive and convey a strategic vision.
Reporting to the University Secretary and based at the Burnaby campus, this full-time continuing position is responsible for coordinating the management of the institution’s systems of record-keeping and record-keeping systems, coordinating university compliance with British Columbia’s Freedom of Information and Protection of Privacy Act, and preserving the University’s archives as well as privately donated archives.
The successful candidate will be end-user focused, an excellent planner, possess a thorough understanding of the strategic importance and value of records as a key institutional asset, able to lead and motivate an outstanding team of 5 archivists and 2 support staff, and perform the responsibilities of a professional archivist.
The position will appeal to a leader with excellent communication and collaboration skills who enjoys building and maintaining strong working relationships with a variety of people at all levels inside and outside the University, an individual dedicated to delivering client-oriented programs and services to members of the university community and the general public, and a professional who has a demonstrated ability to promote and advance the Archives’ role and core values of stewardship, innovation, engagement and collaboration.
SFU Archives and Records Management is responsible for the administration of three corporate programs archives, records management, and freedom of information and protection of privacy.
Demonstrated experience in these three program areas is an asset and is in keeping with the Department's philosophy that its program areas are tied together by the concept of the record as a vital institutional resource that adds value to the university when managed effectively, but exposes the university to increased costs, risks, and liabilities when managed poorly.
The successful candidate will work as a collaborative team leader of information management professionals, manage the overall operations of the Department and foster working relationships with partners internal and external to the University.
Working in collaboration with their colleagues, the successful applicant will be primarily responsible for overseeing and coordinating :
Services include records system design and retention scheduling, semi-active storage and retrieval, confidential destruction, and vital records identification and stewardship.
Digital materials include "born-digital" records acquired from the University or from private donors as well as the products of digitization projects undertaken by the Archives.
Comments and provides feedback on university-wide policies that have record-making, record-keeping, long-term retention, preservation, or privacy and access implications.
Ranked by respected national surveys as one of Canada’s top three comprehensive universities for the past 20 years, Simon Fraser University has also been named one of British Columbia’s Top Employers for 2019, as well as one of Canada’s Top 100 employers, and one of Canada's top family-friendly employers.
SFU is a communityengaged research university, offering more than 100 undergraduate major and joint major programs and more than 45 graduate offerings, spanning many disciplines in eight faculties, and has an international reputation for its innovative interdisciplinary and professional programs.
SFU is comprised of three thriving urban campuses located in Burnaby, Vancouver, and Surrey.
The SFU Archives and Records Management Department delivers an established records management program with the potential to expand, coordinates and provides comprehensive access to information and protection of privacy services, and has developed processes and implemented technologies to preserve digital records as well as make them discoverable and accessible online.
Applicants are invited to visit the Archives and Records Management Department website for more information about the Department and its mission, vision and values.
The required knowledge, skills and experience for this position include :
Successful track record of planning, delivering and evaluating an integrated program of records centric initiatives and services for a complex organization.
An innovative thinker with experience and success in developing and implementing strategy. Capacity to envision, promote and advance the Archives’ role in a rapidly evolving digital records environment and its contribution to achieving the University’s mission and vision.
Has a track record of successfully building and maintaining productive relationships with a broad range of people at all levels inside and outside the organization.
A clear, articulate and effective communicator both orally and in writing.
Proven ability to set goals, problemsolve, work well under pressure, meet multiple deadlines and adapt to changing objectives and priorities.
Has excellent research, analytical, critical thinking, organizational and decision making skills.
The desired knowledge, skills and experience for this position include :
g., British Columbia Freedom of Information and Protection of Privacy Act, Copyright Act, University Act, the Electronic Transactions Act, and the British Columbia Personal Information Protection Act).
Applicants for the position of University Archivist and Coordinator of Information and Privacy should demonstrate how they are qualified to perform the duties and responsibilities, and possess the required knowledge and skills, necessary for the successful delivery of the department’s corporate programs and services at Simon Fraser University.
In addition, applicants should also demonstrate that they possess some or all of the desired knowledge and skills that would further enhance the delivery of those programs and services.
Click here for a more detailed description of the duties and responsibilities, and required and desired knowledge, skills and experience associated with this position.
TERMS OF APPOINTMENT
This is a full-time continuing position without term that is excluded from the SFU Faculty Association. Appointment will be made pursuant to Policy A13.
09 Terms of Appointment and Remuneration for University Archivist and Coordinator of Information and Privacy. Only those applicants able to meet the responsibilities of a professional Archivist will be considered.
The successful applicant will be appointed at a salary level commensurate with their experience and qualifications. The position receives a faculty salary at the rank of Division Head and an administrative stipend equivalent to that received by an Associate Dean as set out in Policy A13.
04. The respective salary scale and administrative stipend can be viewed here and here.
Benefits information is available here.
HOW TO APPLY
Applicants are asked to submit a covering letter clearly demonstrating how your knowledge, skills, and experience correspond to the qualifications for this position, a curriculum vitae and the names and contact information of three references no later than October 27, 2019, 11 : 59 pm (PDT) to :
Selections for interviews will be made on the basis of the information submitted. Applicants selected for an interview will be asked to make presentations to members of the community and search committee.
We thank all applicants for their interest; only those applicants selected for an interview will be contacted.
Equity, diversity, and inclusion are essential to SFU’s excellence as an engaged university. SFU is committed to ensuring that no individual is denied access to employment opportunities for reasons unrelated to ability or qualifications.
SFU encourages applications from all qualified individuals, including women, Indigenous people, persons with disabilities, visible minorities, people of all sexual orientations and gender identities, and others who may contribute to the further diversification of the university.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Under the authority of the University Act, Collection of Personal Information Policy (I 10.05), and Policy A13.09, personal information that is required by the University for academic recruitment and hiring competitions will be collected.
For further details see the Collection Notice.
POSTING DURATION AND PROJECTED START DATE
Applications will be accepted until October 27, 2019. Interviews are expected to be held in November 2019. The preferred start date is January 2, 2020.
SFU acknowledges the Squamish, Musqueam, Tsleil-Wautuh, Katzie and Kwikwetlem peoples on whose traditional territories our three campuses stand.