Space Planner
Ottawa, CA
4d ago


The Space Planner ensures the effective management of all space occupied by an assigned client and develops occupancy and logistical options to achieve client occupancy needs.

The Space Planner provides cost, schedule and scope development for options developed. Options are developed in support of annual planning and in response to client on-demand business needs.

The incumbent teams with internal BGIS Canada, client and consultant resources, as required, to ensure timely, successful implementation of space & occupancy planning initiatives.


Collects information from clients and internal team members and conducts site visits to understand clients’ spaces, spatial requirements, constraints and opportunities.

Identifies priority needs or planned changes, relocation or renewals in support of achieving client business needs.

Prioritization and plans are made in alignment with overall occupancy and space standards and strategies.

Analyzes the CAFM system outputs. Evaluates current space usage in relation to cost, standards, strategic and client business drivers.

Identifies situations which represent opportunities for significant cost savings and client business improvements. Makes appropriate recommendations.

Develops short- and long-range facility utilization plans including space forecasting and space allocations having regard to reducing cost of space to the client and ensuring that existing vacancies are utilized before additional commitments are made.

Prepares studies and reports outlining facilities plans for consultation and recommendation with the client. Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the client.

Liaises with necessary divisions within BGIS Canada and the client group to initiate the implementation of approved plans and changes to space (i.

e. leasing, design, project management, and finance). Teams with appropriate parties (Project Management, Client Services, Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs.

Manages expectations and needs of client user groups without compromising client or BGIS Canada's objectives.

Offers value-added solutions by providing cost-beneficial alternatives. Coordinates with Project Management and client business groups to ensure best solution and optimal turnover of projects.

Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS Canada's processes.

Responds quickly to client requests. Ensures proper and timely reporting and systems inputs.

Assists with RPF bid document submissions.

Supports Manager, Space Planning on large assignments, as required.

Performs other duties, as assigned.


MINIMUM EDUCATION : College diploma or equivalent training

JOB-RELATED EXPERIENCE : 1-3 years or more

Knowledge & Skills

Software proficiencies related to the assignment MS Excel, Project, Word, PowerPoint, Outlook; AutoCAD; CAFM; etc.

Experience in facilities office planning and general knowledge of real estate business. General understanding of leasing structures.

Ability to financially assess proposed office relocations / changes including estimating / forecasting skills.

Strong working knowledge of project management, design, move management, construction and scheduling as well as knowledge of various furniture systems, interiors, materials, and finishes.

Knowledge of and experience with industry standards and regulations.

Knowledge of and experience with IWMS / Space Management tools is considered an asset (i.e. Serraview, SpaceIQ, FM Sytems, Archibus, Manhattan, etc.)

Strong organizational and time management skills. Ability to manage multiple assignments simultaneously.

Strong client service / management skills.

Strong interpersonal skills.

Excellent verbal and written communication skills, including presentation, documentation and report writing skills.

Strong analytical, problem solving and conflict management skills.

Ability to assist with RPF bid document submissions.

Develop client case studies for Marketing materials

Thorough knowledge of building code

Licenses and / or Professional Accreditation

Bachelor’s Degree or Diploma, Interior Design or Architectural Technology).

LEED AP is considered an asset.

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