Full-Time Temporary (This position to last not later than August 2, 2019)
Our Water Services Department is seeking an Administrative Professional (Program Assistant I) who will assist our Public Involvement group in organizing public consultation events, scheduling meetings, managing mail outs, monitoring budget activities, along with the day to day activities of the group.
You are an outgoing person who likes to work in a team environment. You are very organized, with a keen eye for detail.
In this role, you will :
coordinate efforts to resolve issues of nonpayment of fees or appeals / reviews of fee assessments; maintain and prepare time sheets for department staff.
monitor charges assessed for activities and issues purchase orders as required.
May supervise the work of one or more subordinates engaged in clerical and office support tasks; requisitions temporary clerical assistance as required.
prepare and maintain documentation on new procedures.
may attend meetings and take minutes or carries out assignments from instructions from meetings.
circulate applications to required agencies and follows up on status of same.
obtain information from external sources on assigned projects; research file documentation, follow up on phone and written information inquiries.
investigate variances between budgeted and actual expenditures and take corrective action or notify superior of potential cost over runs.
To be successful, you have :
OR an equivalent combination of training and experience.
Considerable knowledge of the functions, regulations, and procedures governing divisional activities as related to the work performed.
Considerable knowledge of modern office practices and procedures and of business English, spelling, punctuation and arithmetic and technical terminology applicable to the work performed.
Considerable knowledge of computer applications as related to the work performed.
Sound knowledge of the organization and functions of the department and related Greater Vancouver Regional District departments.
Ability to assist in the coordination of divisional activities and to assess and act upon information requirements.
Ability to work with minimal supervision and to develop and implement upon approval new and / or revised work methods and procedures.
Ability to establish and maintain effective working relationships with a variety of contacts, provide information and assistance and function effectively while dealing with contentious matters and at times abuse from external contacts.
Ability to arrange meetings, prepare agendas, take minutes, and follow up on actions from meetings.
Ability to plan, assign, supervise and check the work of a small group of subordinates engaged in clerical and office support tasks.
Ability to communicate effectively both verbally and in writing.
Ability to compile, maintain, and control a variety of records, reports, and files, to compose non routine correspondence, and type a variety of material.
Ability to operate standard office appliances including a computer terminal and word processing equipment and to develop and maintain databases, spreadsheets and other computer office support tools.
Our Vision :
Metro Vancouver seeks to achieve what humanity aspires to on a global basis the highest quality of life embracing cultural vitality, economic prosperity, social justice and compassion, all nurtured in and by a beautiful and healthy natural environment.
While we greatly appreciate all the replies we receive, regretfully only those selected for an interview will be contacted.