In 2015, Bridgepoint Active Healthcare, Circle of Care, Lunenfeld-Tanenbaum Research Institute and Mount Sinai Hospital, came together to form Sinai Health System and leverage our collective expertise and create a system that better responds to the changing needs of our patients, families and clients.
Sinai Health has a bold vision and strategy for the future : To create Canada's leading health system pushing the boundaries to realize the best health and care for complex patients.
A key enabler of this vision is Sinai Health’s People Plan which provides an explicit commitment to our people about our commitment to creating a workplace culture and environment that is safe, caring, equitable, compassionate and accountable in order to ultimately provide optimal care to patients and their family caregivers.
To support us on our journey, Sinai Health System is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital .
As a Medical Secretary you will provide administrative and secretarial support to appropriate section head(s) and the department.Responsibilities :
Input clinic billings for Mount Sinai and Baycrest Clinics.
Prepare invoicing and remittance sheets; monthly diskette submission to MOH.
Conduct follow up reconciliation of outstanding OHIP billing.
Books student seminars and clinical clerks teachings with Medical Education Office; arrange observer status.
Coordinate meetings with mentored students and forward evaluations to Medical Education Office; arrange all meetings (in and out of hospital) including dates and times for summer research students.
Book patient’s appropriate follow up appointments (post-ops, pre-ops, consults etc.) as well as new patient referrals (contact patients with dates / times) along with arranging interpreter if needed.
Pull abnormal and urgent results for physician and follow up with patient as per physician’s request
Coordinate pre-op appointments with our office and PAU.
Input O.R. booking request on-line; update OR / EOPS patient waiting list.
Prepare new patient packages and OR packages as required.
Dictation / transcription patient letters with copies to referring physicians via mail or fax.
Prepare daily clinic lists for physician and lab nurse; prepare weekly calendar for physician.
Registering patients with correct HCN into CIS
Evaluation of daily mail and faxes.
Answer telephones; retrieve voice mail messages and return calls in a timely manner; respond to internal and external inquiries within scope of responsibility and direct all calls appropriately to nursing staff, physician and laboratory.
Responsible for arranging CT scans, ultrasounds and all other requested tests ordered by physician.
Responsible for keeping consultation rooms stocked with necessary equipment; maintains and orders office stationary supplies.
Assist with research grant preparation & abstracts.
Perform other related duties as assigned by supervisor.
Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution.
Proficient in Microsoft Word, Excel, Power Point, Outlook.
Minimum two (2) years of recent secretarial experience preferably working in a clinic / health environment.
Applicants with proven equivalent recent and related training and experience may be considered.
Medical dicta-typing skills.
Self-directed with an ability to make decisions and to exercise good judgment.
Superior organizational and time management skills with a flexibility to adjust to priorities.
Demonstrated professionalism and ability to work independently.
Effective verbal and written skills.
Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team.
Ability to work accurately and effectively in a fast pace / stress environment.
Demonstrated customer service skills and ability to sensitively communicate with patients / families in vulnerable situations.
Demonstrated satisfactory work performance and attendance history.