Title : Discrepancy Coordinator
Team / Department : Finance
Theo is a bespoke WPP agency team curated specifically for Rogers Communications across all its lines of business (Brand, Wireless, Connected Home, Rogers for Business, Fido and Chatr).
The team is powered by Mindshare, TAXI and john st., who together deliver a fully integrated media, data, creative and technology solution across the customer journey for their consumer and B2B offering.
The goal is to connect people to the Rogers brand and technology in the most human way possible.
GroupM and all of its affiliates embrace and celebrate diversity and inclusivity. We are committed to creating a safe and respectful work environment and building a team that represents a variety of backgrounds, perspectives, and skills.
We are a worldwide media agency network that represents global clients. The more inclusive and collaborative we are, the more great work we can create together.
Mindshare encourages all qualified candidates to apply and has an exceptional record of accommodating the needs of our staff.
If you require accommodation at any stage of the application process, please let us know. Mindshare thanks all applicants, however only those who qualify for an interview will be contacted.
Mindshare is looking for a Discrepancy Coordinator with a keen eye for detail and love of numbers. This role is in the Finance team and works closely with the Client Leadership team for the financial hygiene of the agency.
The Coordinator acts as a liaison between the Client Leadership Team and the billing department to ensure financials are in order and clients are billed accurately.
Working in a team environment, you will add value across Mindshare’s portfolio of accounts, introduce new efficiencies in day-to-day operations, and mitigate financial risk to the organization.
How you will make an IMPACT :
Manage monthly reporting and billing for the client, matching invoices to media buys and approving for payment
Identify, resolve, clear discrepancies and work on client reconciliations, reviewing vendor statements for media buys for digital and broadcast
Act as the day-to-day liaison between Client Leadership team, Finance team and vendors when needed
Request for online vendor set up request and coordinate requirements from media and vendors when needed
Ensure that client accounts are in good standing and invoices have been processed for payment
Monitor and report the monthly budget of the client, providing bi-monthly updates when needed
What YOU bring :
Exceptional organizational skills and detail oriented
Excellent verbal and written communication skills; strong presentation skills
Excellent time management skills; proven ability to prioritize and organize workload, and operate under tight deadlines while managing multiple projects
Showcase a natural gift for grasping concepts quickly and making good judgments
Ability to work on own initiative; pre-emptive and proactive; constantly thinking ahead; demonstrating a hands-on and highly organized approach to all tasks
Ability to foster collaborative relationships with other cross-functional teams
Ability to adapt and work in a fast-paced work environment effectively
Strong capability in customer service skills and communications
Comfortable with ambiguity flexible and adaptable with a willingness to learn and assist wherever needed
Comfortable working with budgets / numbers and a strong understanding of mathematical concepts
What WE bring :
The opportunity to create and contribute to an environment where Innovation as usual’ thrives in everyday work
We foster a growth mindset by exhibiting adaptability, inclusivity, sincerity, curiosity, entrepreneurial spirit, and teamwork
Extensive learning, training and development opportunities
Comprehensive benefits program, including maternity / parental top-up program
Agency that values wellness with programs that contribute to a healthy lifestyle
Exposure to a global network of resources, strategic partnerships, and career opportunities
Corporate social responsibility, actively participating to create a better community
Great social environment where we work hard and play hard