Office Administrator / Reception
OSL
Mississauga, ON, CA
2d ago

OSL is a team of passionate and enthusiastic movers and shakers, over 5000 strong. We’re always on the lookout for awesome individuals to join our growing team.

We are great people doing greater things, every day. Our promise is to help organizations drive sales through engagement by combining technology, process and passion to create engaging experiences that drive consumer purchase decisions.

WE REINVENT THE CUSTOMER EXPERIENCE. We connect people to brands through superior sales and customer service. Some of the largest retailers and brands on the planet hire us to deliver solutions to customers, not sales pitches.

As the OSL Office Administrator will be responsible for maintaining the day-to-day operations of the OSL corporate head office while providing administrative support to the Executive Assistant and Leadership Team.

A little more about the role :

  • Perform reception functions including greeting, directing clients, visitors and guests
  • Answer incoming calls to our main line and handle basic inquiries, and redirecting calls
  • Sort and distribute incoming and outgoing mail / packages
  • Maintain accurate contact, mailing, and company distribution lists
  • Ensure that shared areas are kept tidy, kitchen, supply and copy areas
  • Day-to-day contact with landlord and sublandlord for facilities-related matters
  • Approve and submit invoices to Finance team for payment
  • Manage business card orders
  • Assist in planning and coordination of meetings, conferences and conference calls
  • Complete administrative tasks as delegated by Executive Assistant and leadership team
  • Social Committee member for staff events
  • Manage all workstation and furniture moves throughout the office
  • Support for Executive Assistant and leadership may include :
  • Format and distribute of internal communication, presentations, and information research
  • Manage calendar including scheduling meetings and sending invitations and reminders
  • Coordinate travel, hotel, and car reservations
  • Review and submit expense reports with accuracy
  • What we’re looking for :

  • Strong computer skills and knowledge of Microsoft Suite (PowerPoint, Excel, Word)
  • Effective communication skills, both oral and written
  • Strong organizational skills
  • Strong attention to detail
  • Ability to prioritize with strong time management skills
  • What’s in it for you :

    In addition to our great environment, we offer a competitive base salary, bonus, employee development programs, 3 weeks’ vacation and other comprehensive benefits.

    If you’re excited to be a member of our team, please apply now .

    Disclaimer : The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job.

    It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

    OSL is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity.

    We believe in diversity and encourage any qualified individual to apply. We are an EEOC Employer.

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