Administrative Assistant (Law Branch)
City of Edmonton
Edmonton, Alberta, Canada
3d ago

Description Administrative Assistant (Law Branch)

Job Number

39216 Interested in being a part of the team that provides legal support to the City? Can you help build, mentor and shape a dynamic team?

Are you up for a challenge? Want to work at the heart of a municipal government? Think you have want it takes to support the City Solicitor and the Leadership Team?

We are looking for a dynamic, organized and proactive individual to provide confidential senior level administrative support duties for our team of 125 (approximately 55+ Lawyers, Corporate Security, Insurance and Claim and Administrative Staff).

The successful candidate will have strong communication skills, thrive in a fast paced environment and has a keen ability to anticipate needs.

The primary functions of the role are designed to support the efficient operation of the Office of the City Solicitor, including the following :

  • Prepare and handle confidential reports on behalf of the Office of the City Solicitor
  • Handle of the City Solicitor’s emails in a timely, efficient and professional manner
  • Oversee the effective and timely review of all council and committee reports and correspondence either produced by the department or sent to the City Solicitor's office for review
  • Manage the City Solicitor’s business schedule using Google Calendar, including scheduling various management meetings and events, including arranging for catering and set up as required
  • Liaise with Deputy City Managers’ Executive Assistants and other Administrative Staff to ensure timely responses to high profile and confidential items
  • Manage office records as the Department Records Advisor and FOIP contact, ensuring adherence to corporate records management standards
  • Prepare draft, proof and edit various support materials (i.e. agendas, reports, memorandums, letters and other correspondence)
  • Qualifications

  • High school diploma A Legal, Business, or Administrative certificate from an accredited business school / college
  • A minimum of four (4) years of progressive administrative experience including experience in a legal environment and in coordinating large groups of people;
  • eight (8) to ten (10) years preferred

  • Experience with Taleo, SAP, POSSE, LMS and IVOS systems is an asset
  • Considerable knowledge of the City organizational structure and departmental services and broad knowledge of civic issues
  • Advanced Google platform skills Legal acumen strong ability to grasp, influence, comprehend in order to respond effectively in a legal environment
  • Professional, courteous, respectful and ability to maintain confidentiality
  • Strong attention to detail and a penchant for continuous process review including seeing opportunities for innovation and following through
  • Excellent communication, presentation, interpersonal, organization, time management, problem solving and prioritization skills
  • Applicants may be tested Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
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