Requisition ID : 20927
Job Category : Administration / Support
With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry.
We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.
Executive Assistant Job Summary
Hatch is seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-
level executives and will be responsible for performing various administrative duties. The ideal candidate is highly self-
motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.
Executive Assistant Duties and Responsibilities
Manages and prioritize executive calendars
Comfortable performing clerical duties : preparing reports and presentations, taking memos, maintaining digital files, preparing meeting communications and organizing documents.
Preparation of executive expense claims and reconciliation of Amex bills
Pre-screen of incoming expense claims and invoices requiring executive approval
Arranging travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Plans / organizes and implements events such as sector meetings, business luncheons, or client dinners
Assist in preparation of materials for Board of Director meetings
Uphold a strict level of confidentiality
Coordination of executive communication : answering phone inquiries, and directing calls; responding to emails; and interfacing with clients
Coordination with other Executive Assistants globally
Executive Assistant Skills and Qualifications
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel and Outlook); ability to become familiar with Hatch specific programs and software
Excellent written and verbal communication skills
Comfortable in a fast-paced environment and able to concentrate on multiple problems / tasks at once; able to organize and manage large amounts of files, tasks, schedules and information
Excellent time management and prioritization skills
Exceptional interpersonal skills; friendly and professional demeanor
Self-directed and able to work without supervision
Energetic and eager to tackle new projects and ideas
Bachelor’s degree in business administration or related field preferred
Three to five years’ prior experience in senior-level administration
IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred
We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate.
Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status.
If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation.