DESIGN PROJECT MANAGER
Workplace Safety and Insurance Board
Toronto, Canada
12d ago

With a vision to become the leading workplace compensation board, the Workplace Safety and Insurance Board (WSIB) provides no-

fault insurance and compensation for Ontarians in the event of a workplace injury or illness. We are committed to delivering what matters : fast, accessible service and fair benefits at a fair price.

We've recently launched a comprehensive plan for modernizing and revitalizing the WSIB. This is an exciting time for the organization, and we invite you to be a part of it as we work to grow and improve the services we provide.

Recognized as a best-in-class learning organization, we promote professional development and are committed to providing our people with opportunities to lead, learn and grow, ensuring that we're providing the best possible service to the people of Ontario.

We offer a market-competitive total compensation plan and a robust wellness program that promotes a healthy lifestyle as well as work / life balance.

The work we do at the WSIB is meaningful and challenging and it makes a difference to the people of Ontario. We value integrity, reliability and fairness, and we embrace the diversity of the people we work with and serve.

What can I expect to do in this role?

Job Summary :

Provide project management, strategic planning, and interior design services for all WSIB premises province-wide. Act as the WSIB expert on all matters relating to interior design.

Provide technical advice and consultation to WSIB Management and coordinate project team members for facilitating projects.

Ensure all WSIB premises are designed and constructed in accordance with applicable codes, acts and life safety regulations to provide a healthy and safe workplace for all staff.

Support the WSIB's Return to Work program by providing proactive furniture solutions and accommodations for staff with special needs.

Please note 25 percent travel is required for this position.

How do I qualify?

Major Duties & Responsibilities

1. Project management for assigned facilities projects, which may include multiple projects simultaneously and vary in scope and phases of completion, while ensuring that WSIB leads the industry in being the healthiest and safest workplace by :

  • developing business cases, project plans (including providing rationale for proceeding with projects along with anticipated scope and impacts), schedule resources, timelines and budgets for facilities relocation and renovation projects including implementation schedules, ongoing monitoring and management of project status and budget ensuring client requirements, strategic objectives, corporate standards and policies are met;
  • adjusting plans and schedules to meet changing priorities and timeframes; including planning for contingencies and managing unforeseen circumstances such as strikes by trades, unavailability of materials, etc.
  • and reprioritize work as required;
  • leading multi-disciplinary project teams, including internal and external consultants, contractors, voice / data analysts, security and external vendors;
  • supervising work activities, reviewing and evaluating performance of external consultants (such as general contractor, interior design, electrical and mechanical consultants) to ensure WSIB standards and applicable codes are adhered to and project goals are met;
  • conducting post-implementation work quality and performance reviews of completed projects to identify and resolve deficiencies;
  • analyzing documented project costs to establish benchmarks for budgeting purposes; including preparing high level cost estimating templates and preparing project cost estimates for senior management approval.
  • 2. Assist in the development and prioritization of long and short term strategic facility plans which are aligned and support the strategic goals and objectives of the WSIB corporate initiatives and priorities which includes :

  • developing options for cost effective utilization of WSIB space;
  • making presentations to management on strategic plans and comparing benefits of various options;
  • introducing new design concepts in response to time and space, budget constraints in order to accommodate urgent demands and new technologies or re-branding company image.
  • 3. Act as subject matter experts on interior design and renovation projects, provide planning and design services using AutoCAD as well as advice and technical consultation to WSIB management and peers. These services include :

  • feasibility studies, needs analysis, programming and design concepts;
  • reviewing all architectural and consulting engineering drawings and specifications for tender and permits; ensuring all documents required for permits or approval by authorities having jurisdiction are signed and stamped by design professionals (i.
  • e. BCIN / OAA / PEng) as required;
  • liaising with building code consultant as required;
  • maintaining computerized records of architectural drawings and associated documentation for all WSIB premises as required by the Ministry of Labour (MoL), local building, fire departments, building landlords and for internal use, such as reference for leases, business continuity plan, insurance purposes, etc.;
  • developing and maintaining lifecycle furniture replacement program for all WSIB furniture assets;
  • managing capital budget for all WSIB furniture purchases;
  • specifying furniture and finishes;
  • developing and maintaining space, furniture (incorporating current ergonomic recommendations) and construction standards in order to promote employee well-
  • being and the prevention / reduction of injuries in the workplace;
  • developing and maintaining facilities specific procedures and guidelines including RTW accommodations;
  • assisting HWC Corporate Ergonomist in the development of Health and Safety Standards for the WSIB.
  • 4. In support of the WSIB's Return to Work (RTW) program, develop and administer a facilities specific RTW program, which includes :

  • liaising with Healthy Workplace Centre Ergonomics Consultants and external vendors to develop customized furniture solutions to support early RTW and prevention of lost time for WSIB staff requiring special accommodation;
  • managing an inventory of special furniture products to enable facilities to address RTW requests on a priority basis.
  • 5. As part of the project implementation process, ensure that the physical work environment for all WSIB premises is designed in accordance with life safety regulations such as Occupational Health and Safety Act (OHSA), workplace Hazardous Materials Information Sheets (WHMIS), Accessibility for Ontarians with Disabilities Act (AODA), WSIB accessibility guidelines, Ontario Building code (OBC), and National Fire Code (NFC) standards to ensure an efficient, safe, accessible and hazard free environment.

    This includes assessing health and safety issues such as furniture set ups, noise and lighting and consulting with HWC staff to resolve issues.

    6. Ensure all goods and services are procured in accordance with WSIB procurement policies by :

  • contributing to the establishment of the strategic direction for external vendors by providing technical advice and developing documents required for all RFx processes related to design, construction and furnishings such as electrical, mechanical, structural, security system, carpet, furniture, move and installation services;
  • identifying business requirements and evaluation criteria when preparing documentation for RFxs;
  • participating in the RFx processes to evaluate and select vendors and review contract documentation;
  • preparing documents such as online requisitions and single source memos for management approval.
  • 7. Research industry trends, new construction materials and products, and best practices in facilities management and interior design to determine if new concepts can be successfully applied to benefit the WSIB.

    Work with vendors to develop custom prototypes for new furniture standards to improve functionality and ergonomics, promote health and safety.

    8. Develop Prepare procedure manuals for internal processes such as AODA compliance and staff training, DPM procedures, Daily Work Orders procedures for Facilities Planners / External Designers for management review and approval.

    9. Perform other related duties as assigned.

    Professional Requirements and Qualifications

  • University completion at undergraduate level with a specialty focus in Interior Design or Architecture.
  • 3 years prior experience in space planning, facilities management and coordinating / overseeing staff or trades.
  • Personal effectiveness (flexible, adaptable, self-confident, decisive)
  • As a precondition of employment, the WSIB will require a prospective candidate to undergo a criminal records name check prior to or at any time following hire.
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