Finance Manager, Governance Portfolio
The University of British Columbia
Vancouver - Point Grey Campus
15d ago

Job Summary

The role of the Finance Manager is to provide high level financial and budgetary analysis and reporting to the Governance portfolio, in support of strong budget management.

The Governance portfolio encompasses several units, including the Office of The President, Office of University Counsel, Board of Governors, Internal Audit and Office of the Ombudsperson.

  • This position is primarily responsible for providing broad financial decision support, advice, tools and reports to directors and budget managers within the Governance portfolio;
  • development of unit level individual budgets; financial modeling; sensitivity analysis for financial planning beyond the budget period, conducting financial analyses in respect of fundraising revenues;
  • assessing existing financial systems and recommending and implementing changes; and developing / supporting financial processes.

    This position plays a significant role in supporting the Director of Finance in providing strategic financial management.

    This position works with a budget of $15 million.

    A significant portion of each day will be spent dealing with complex and strategic financial and data issues. Must be able to deal with changing priorities and multiple deadlines.

    Must be able to build relationships and work collaboratively to provide support for academic and departmental priorities.

    This position also serves as a secondary resource for both the Vice President, Development & Alumni Engagement and Vice President, External Relations portfolios. Organizational Status

    The Finance Manager, Governance Portfolio reports to the Finance Director, and is part of a finance team providing financial support to the Portfolio, working independently or in collaboration with UBC Financial Operations, UBC Budget Office, other UBC Finance Managers, and portfolio executives, directors, managers, and staff. Work Performed

  • Develops and implements consistent financial and budgetary reports / systems and structures for the Governance units that enable the department directors to monitor the financial health of the areas in their responsibility, including quarterly financial reports, financial models, estimates, summaries of results, and variance analysis built from information from the university-wide systems.
  • Develops and implements processes that can be readily maintained and used by others to create, gather and compile financial data and estimates into meaningful financial formats to support the development of budgets and financial projections for the portfolio ensuring consistent practices between departments and within the Governance Portfolio as a whole.
  • Performs granular analysis of actual costs for the Governance Portfolio as a whole, including analysis of budget drivers such as salary and benefit costs, vacancy savings, travel costs, etc.
  • and sets up systems to monitor these.

  • Develops and maintains expert knowledge in UBC's financial systems (including FMS, Hyperion, Smartview, SERA, Workday) and other relevant UBC databases to be able to extract and analyze data relevant to financial analysis and forecasting and to act as a point of contact with department personnel to assist in their accessing or understanding of financial reports.
  • Guides the process and technical preparation of the quarterly forecasts and annual budget by providing departments with strategic, technical and practical guidance and support to enable them to prepare accurate projections for upcoming years in a common VP Portfolio format.
  • Supports the preparation of 5 year plans by department, developing assumptions and guidelines for forecasting and for multiple scenarios, and useful common formats.
  • Builds financial models as required to assess the financial viability and impact of new and existing strategic initiatives.
  • Involved in the development of business plans for new programs and activities.

  • Responsible for ensuring the portfolio units are expending specific purpose and endowment funds in accordance with the respective fund guidelines and are in financial order at all times.
  • Authorizes payments, transfer of funds, yearend accruals and prepayments.
  • Provides advice, direction and guidance concerning budget, accounting and financial matters, accounting policy interpretation and sound business practices;
  • advising on financial implications of various planning options.

  • Conducts business process analysis, documenting process flows and facilitating workshops to elicit improvement, and in training in new systems and structures.
  • Guides and co-ordinates the implementation of new, UBC-initiated financial reporting including implementing new processes and systems, providing communication, training and assistance.
  • Liaises with internal and external auditors to answer queries and respond to any perceived weaknesses
  • Undertakes special projects at the request of the Finance Director
  • Provides back up support for the Finance Manager, DAE and Finance Manager, VP External Relations during peak periods and absence. Supervision Received
  • Reports to the Finance Director. Works with wide latitude. Is expected to work independently under general direction in a collaborative and professional environment. Supervision Given

    This position has no direct reports. May indirectly manage work of a buyer, and supervise work-learn students, clerical staff and consultants Consequence of Error / Judgement

    The Finance Manager must have a thorough understanding of the principles of accounting and sound financial management skills.

    He / she is required to apply this theoretical knowledge to research the information needs of faculty management, develop structures to collect the data required, and create processes to compile the data into meaningful reporting formats which enable financial results and risks to be readily determined.

    The position is required to use judgment to interpret financial information received from a variety of sources, assess financial risks and problems, and make recommendations to manage the risks and resolve financial issues.

    Reports reviewed and shared by this position must be correct, contain the appropriate, complete information, and present the information in a manner that enables them to be easily understood by Unit leaders.

    Errors in the information / reports prepared by this position could result in poor financial decisions by Senior Management.

    If reports to funders (such as the Ministry of Health) are incorrect, this could damage the relationship with the funder, cause significant reputation losses to the Faculty.

    In addition, if the information presented does not support appropriate financial monitoring, then problems could be overlooked and continue to worsen over time and thus jeopardize the financial health of the Faculty and the University. Qualifications

    Undergraduate degree in a relevant discipline and completion of the CPA Accounting program (CA, CGA or CMA). A minimum of 7 years of experience or the equivalent combination of education and experience.

  • Experience in financial and budgetary analysis and development of financial tracking and reporting systems required.
  • Experience in post-secondary education preferred.
  • Experience in fund accounting, budgeting, management of accounting systems and teams is preferred.
  • Ability to work effectively independently and in a team environment.
  • Ability to work effectively under pressure.
  • Ability to organize workload, set priorities and work within deadlines.
  • Strong organizational and planning skills, including an ability to determine priorities, be self-directed, and work with minimal supervision.
  • Ability to act with confidentiality tact, discretion and sound judgement.
  • Must have excellent oral and written communication skills with strong attention to detail.
  • Strong interpersonal and client relationship skills.
  • Strategic and system thinking skills.
  • Strategic and system thinking skills.
  • Strong information system and project management skills.
  • Ability to independently apply knowledge of policies and procedures.
  • Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.

    We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and / or status as a First Nation, Metis, Inuit, or Indigenous person.

    All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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