Our Office in Ottawa is looking for a Receptionist to join our growing team. To perform this role successfully, the Receptionist will be responsible for general reception duties including but not limited to the following :
Receive, direct and deliver telephone and messages as well as receiving and distributing internal and external mail; prepare, distribute and sign for ingoing and outgoing courier packages, open and date stamp all general correspondence
Greet all visitors who come in for meetings and issue Visitor passes if required. Contact the employee the visitor is here to meet with
Management of the project contact list, including; adding / deleting / editing of the information as received and emailing it to the project staff on a weekly basis
Management of the project email distribution lists, including; adding / deleting / editing of the email contact information and sending them out to the administrative team on a weekly basis
Ordering of the office stationery / coffee supplies through the appropriate vendor using the online systems or via email.
Preparation / Reconciliation of the corresponding monthly / weekly invoices for the office products ordered
Placing service calls and ordering toner as required for all copiers / printers
Management of reservation schedule of the laptop and projector equipment
Ensure requests for action or information are relayed to the appropriate person
Respond to internal and external telephone queries and written requests
Manage calendars including scheduling appointments
Other duties as required
Proficiency in Microsoft Office
A willingness to learn new skills and serve as support in a number of capacities
A dedicated team player with strong interpersonal and communication skills
A self-starter with the ability to work both in a team and independently
Analytical problem solving skills
The ability to deal with competing priorities and manage time appropriately
Prior administrative experience is an asset
General accounting knowledge
SNC-Lavalin is one of the world's largest engineering and construction companies.
We offer an opportunity to work on some of the largest projects in North America. You will work in an environment that will give you an opportunity to excel and advance in your career.
While we sincerely thank all applicants, only those selected for an interview will be contacted.
At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-
class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
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