Responsibilities : JOB DESCRIPTION : - Maintains a listing of all active research projects- Maintaining Dr. Kelly's calendar including scheduling new meetings and responding to meeting requests- Coordinates the set-up of new staff, e.
g. orientation to the lab and access to drives- Plans and prioritizes workload to ensure deadlines are achieved.- Setting up teleconference and video conferences (Skype, Zoom, WebEx, BlueJeans etc)- Schedules meetings for various workgroups including standing committees including distributing agendas, minutes and preparing minutes as required.
Ensuring the calendar is consistently accurate with proper addition and deletion, and a hard copy provided to the PI on a weekly basis with no more than five noted errors per quarter.
Ensuring that notices are sent out at least 1 week in advance of the event. Updates and maintains PI's curriculum vitae and professional activities logs- Coordinates reimbursement and booking for travel- Handles routine correspondence and ensures composition is professional, grammatically correct, clear and logical, reflects the tone and philosophy' of the Department and its presented 24 hours before due date.
Ensures memos and letters conform to departmental standard format. Proofreads and edit materials.- Adheres to all safety and health regulations and safe work practices.
May be required to perform other duties and functions related to this job description not exceeding above stated skills and capabilities.
Performs other related duties as assigned or required. MINIMUM FORMAL EDUCATION / TRAINING REQUIRED : - Completion of High School and completion of a formal training in a related discipline from a recognized institution plus the 3 years of related experience.
An acceptable combination and education and experience may be considered. - Familiarity with University systems and procedures an asset.
General administrative courses would be preferred. EXPERIENCE : - Proficiency using MS Word, Common CV, Research Net, Excel and Outlook are required.
Must have related office experience and demonstrated ability to support multiple projects simultaneously.- An acceptable equivalent combination of education and experience may be considered.
Qualifications : - Typing speed of 55wpm. Must have a basic knowledge of general office practices. Must have the ability to organize, prioritize and complete complex secretarial, clerical or basic accounting routines.
Requires effective verbal and written communications skills. - Excellent communication and interpersonal skills are required.
Ability to establish and maintain effective working relationship with staff, physicians, researchers and external agencies as well as the ability to organize, prioritize and compete complex secretarial routine.
A general knowledge of University and Health Sciences Centre policies, regulation, programs and procedures is preferred.
A general knowledge of issues related to the College of Medicine is helpful.- Satisfactory work record, including satisfactory attendance and punctuality, is required.