Executive Assistant
Randstad Canada
Montreal, Québec, CA
2d ago

Are you looking for a job as an executive assistant in a damage insurance firm? Would you like to assist two Vice-

Presidents in various administrative tasks? This is a great opportunity.

Responsibilities :

  • Answer calls / e-mails and manage agendas, mail, supply and equipment orders, expense accounts, access management, etc ;
  • Plan and organize meetings, events (prepare materials, make room reservations, contact caterers, equipment, etc.);
  • Write reports and translate documents and revise all PowerPoint presentations with rigor;
  • Maintain up to date and complete human resources files and do follow-ups;
  • Ensure that the organizational charter of the teams is kept up to date;
  • Support team members in their needs and other related tasks;
  • Write and prepare reports as well as write documents and do follow-ups (make payments);
  • Make payments of invoices and complete payment requisitions;
  • Ensure the quality and accuracy of the information and documents to be transmitted to the Board of Directors and to
  • the senior management member;
  • Contributing to budget management and participating in special projects;
  • Other related tasks.
  • Required :

  • D.E.C. or A.E.C. in administrative or secretarial techniques;
  • 10 years of experience in a similar role;
  • Experience in the field of finance (a definite asset);
  • Bilingualism and excellent translation skills (English to French and French to English);
  • Advanced level of knowledge of office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and e-mail
  • and calendar management (Outlook);
  • Ability to build and maintain strong relationships with internal and external clients;
  • Strong organizational skills, time management and ability to adapt quickly to change;
  • Discretion and confidentiality.
  • Advantages :

  • Permanent job located in downtown Montreal
  • A very inspiring work environment that recognizes excellent work done
  • A wide range of flexible benefits
  • An employee share purchase plan
  • 350 per year to encourage an active lifestyle
  • Are you interested in this position? Please send us your application by email to the following address :

    meriem.ghoul randstad.ca and we will contact you quickly if your profile matches the criteria.

    We look forward to speaking with you

    Phone Number : 514.350.0033

    Fax Number : 514.350.0034

    Randstad Canada

    Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

    Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

    Information received relating to accommodation measures will be addressed confidentially.

    For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.

    Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Continue
    Application form