Position at Moneris Solutions Corporation
This role is accountable for providing highly confidential administrative support and co-ordination ranging from routine to complex matters, managing the day-to-day administrative and confidential activities in support of the Chief Legal Officer (CLO), such as board, client, vendor and internal meetings, conferences and travel arrangements.
In addition, this role will assist in-house legal team members with routine requests, document preparation, corporate filings, and other legal matters.
You will be accountable for :
Using a variety of software applications, including Excel and Power Point, creating and populating templates, drafting memoranda, correspondence, reports, agreements, presentations, forms and other documents as directed;
proofreading and checking all materials for accuracy, and completeness
Assisting in the preparation and distribution of board material packages using board management software, updating corporate minute books and planning / multiple interactions with board member EAs
Maintaining the CLO’s calendar; coordinating, arranging and confirming meetings and other events, screening requests for appointments, and handling travel arrangements
Providing information and handling issues that require sensitivity and the use of sound independent judgment
Responding to requests for information and escalations, referring to appropriate team member and / or taking action to resolve the issue where appropriate / possible
Performing a wide variety of administrative duties to support the work of the CLO and legal team, including monitoring a central mailbox, assigning tasks as directed, developing and distributing workload reports for review and action, maintaining digital files and folders, preparing expense reports, overseeing specific cost centre budgets and recording / monitoring budget expenditures, preparing accruals, reviewing invoices for accuracy and processing requests for payment
Driving efficiencies and improvements in existing processes and material
Assisting and providing backup to other Executive Assistants as needed
Your experience includes :
Post-secondary education e.g. Law Clerk / Legal Assistant Diploma or Certificate from a Community College, or equivalent work experience
Minimum 5 years’ experience in performing the above tasks within a legal department administrative role (combination of in-house and law firm experience would be ideal)
Advanced / expert capability in MS Office (Excel, PowerPoint, Outlook, Word, Workshare, Visio)
Proven ability to uphold confidentiality, be discreet, and maintain a professional demeanour at all times
Excellent communication skills (verbal, written); bilingualism English / French an asset.
Excellent organizational and time management skills with the ability to multitask and adapt to changing needs; able to work independently and take initiative, with a desire to expand capabilities and responsibilities
Available to work extended hours on an as-needed basis