Document Processing Specialist
Miller Thomson LLP
Vancouver, BC VYG, CAN
3d ago

Description

Miller Thomson LLP is one of Canada's fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal.

Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

We are seeking a Document Processing Specialist to join Miller Thomson LLP. This position is to work remotely and ideal for someone who enjoys a variety of document work, task completion and has an interest in the technical aspects of document production.

The successful candidate is self-motivated, demonstrates excellent independent and teamwork skills, with strong ability to learn processes and technical work, promoting a client-first focused culture.

Being a contributing team player is essential to providing document production support across the Firm.

Please note, shifts are structured to support core business hours in each time zone.

Shift available :

Thursday to Monday 12 : 00pm - 8 : 00pm EST / 2 : 00pm - 10 : 00pm MST / 3 : 00pm - 11 : 00pm PST

As a Document Specialist, you will be providing firm-wide support, using your advanced skills in Microsoft Office (Word, Excel, PowerPoint and Adobe) to perform the following responsibilities :

  • Document creation of various legal and other documents through copy typing, transcription, scanning or other methods
  • Document work including revisions, comparisons, mail merges, cross-referencing, indexing, creating tables
  • Preparation and formatting of PowerPoint presentations
  • Transcription of digital dictation
  • Data-entry, data manipulation and formulations in spreadsheets
  • PDF manipulation including creating fillable forms, redaction, bookmarking, hyperlinking
  • Technical tasks of document formatting / styling, forensics, utilizing complex and customized tools, and troubleshooting document issues
  • Proofreading and checking documents for appropriate formatting, spelling, grammar and verifying accuracy of completed work
  • To be successful in this role, you will possess :

  • Minimum 3-5 years of relevant experience
  • Advanced-level technical skills in MS Word
  • General proficiency in PowerPoint and Excel
  • Strong attention to detail, editing and proofreading skills
  • Excellent client services and communication skills;
  • Ability to correspond professionally and effectively with internal client groups
  • Ability to type with a speed of approximately 55 words per minute
  • Must be flexible to work overtime and statutory coverage on occasion.
  • Knowledge of legal terminology, documents, and procedures are an asset
  • Bilingualism is an asset (English & French)
  • Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion and accessibility.

    While we thank all applicants for their interests, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted.

    No phone calls or agencies please.

    Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities.

    If you require an accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.

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