The Role :
We are looking for a highly motivated, high-energy, Senior Administrative Assistant to join our team. You will be a key member of an engaged, hard-working team part of the outstanding, winning culture that is leading the next-generation technology.
This position coordinates and leads all aspects of administrative duties that pertain to supporting specific groups in Global Operations including director level support.
The Person :
Organized, pays attention to details and is able to prioritize tasks
Ability to work with all levels of management
Independent worker takes initiative with minimal direction on projects
Robust interpersonal skills
Strong customer-service orientation and approachable style
Key Responsibilities :
Calendar management to include director level
Prepare documents : agendas, PowerPoint presentations, and some work in Excel
Attend meetings; document and distribute meeting notes
Respond to internal inquiries from supported teams
Plan and execute group meeting logistics
Responsible for tracking and handling seating assignments
Arrange all aspects of travel
Prepare and submit expense reports
Procure office equipment and supplies as needed
Support the organization's managers, program managers, and the team as needed
These tasks may include welcoming visitors, scheduling meetings and making travel arrangements, including some calendar management for managers or the team
Coordinate events such as communication meetings, external seminars, celebrations, etc.
New hire orientation : Complete IT requirements for new hires; welcome new hire and work with the manager as needed.
Work on special projects as needed
Preferred Experience :
MS Office Skills
High level of organization and attention to detail, customer service focus
Ability to balance multiple tasks in a lively environment
Strong communications skills
Academic Credentials :
Associates Degree or equivalent experience