Summary

Reporting to the Central Office Manager, Foundry, this position, performs general accounting functions such as completing new cost centre forms, maintenance of cost centres and cost centre reconciliations, invoice processing and disbursement, verification of Foundry’s corporate purchasing card statements, and drafting of funding applications and contracts.

The position will ensure accounting policies and procedures are followed, assisting with the preparation of monitoring and reporting to various vendors and maintaining a filing system of financial documents filed appropriately.

Skills

Ability to communicate effectively, both verbally and in writing

Ability to work independently and in cooperation with others

Ability to operate related equipment

Ability to organize and prioritize

Ability to type 50 wpm

Business writing skills

Knowledge of general office procedures

Ability to analyze and resolve problems

Ability to do math and financial calculations

Physical ability to carry out the duties of the position.

Education

Successful completion of a recognized accounting course and two years’ recent related experience or an equivalent combination of education, training, and experience.

Duties

Completes new cost centre forms for approval by the Director. Maintains all current cost centres by performing cost centre reconciliations, checking related items, and identifying and analyzing discrepancies.

Closes out cost centre’s when appropriate.

Coordinates approval and / or sign off for all invoices ensuring the correct cost centre and account codes are included on the invoice.

Liaises with Accounts Payable for processing of invoices for all cost centres.

Prepares disbursements for Accounts Payable for cost centres funded by the St. Paul’s Foundation each period and provides supporting documentation to the St. Paul’s Foundation.

Reconciles Foundry’s corporate card statements against receipts and follows-up with card holders as required ensuring strict enforcement of Providence’s Corporate Purchasing Card Guidelines and Procedures.

Verifies, tracks and reports on staff expenses in relation to reporting for vendors. Assists Foundry Central Office in the monitoring and reporting processes for various vendors.

Assists with the preparation of financial and statistical reports for internal quarterly and year-end reviews.

Assists with the preparation of grant applications, project proposals and draft contracts. Liaises with funding agencies and maintains version management including statement of work and timelines.

Provides advice and guidance related to policies and procedures to Foundry Central Office staff, bringing issues to the attention of Manager, Accounting Services.

Sets up and maintains filing system. Ensures all financial documents are filed appropriately.

Performs other related duties as assigned.