Under the general direction of the Senior Field Construction Coordinator (SFCC), the Field Construction Coordinator II (FCCII) is responsible for maintaining administrative activities for construction projects in their Area or Operation as assigned.
The FCCII is accountable for data entry, file management and maintaining tracking sheets (i.e. Tracker / Testing / As-Builts), while continually building knowledge of the Splicing and Placing Environments.
Ensure Daily Production Reports (DPR’s) are completed accurately and submitted in a timely manner by Field Technicians (FT’s), providing assistance where necessary;
Review, approve, process data into FTTx and follow up where appropriate with Quality Assurance (QA) and Payroll, ensuring Technicians are paid accordingly;
Ensure DPR deficiencies are completed and followed up where appropriate;
Track completion tickets and advise Technicians if missing sequence is void;
Conduct full analysis of testing DPR’s using Pre-Con with drawings, pictures and fibre layout to ensureall quantities have been captured correctly;
Build and maintain Tracking Spreadsheets specific to each Area of Operation and populate with data including receipt of Daily Production Reports (DPR’s), as-
builts, completion and outstanding tickets, notations, issues, testing (tracking completed testing, staging completion dates) and updating partial work not reported on spreadsheet
Track submission of fuel receipts, vehicle inspection forms and driver’s logs and submit these on a monthly basis;
Print drawings and layouts for FT’s on a daily basis;
Maintain accurate and complete job files, including composing Splice Packages;
Participate in monthly safety meetings and ensure employees are following safe procedures set out by the EHS Advisor;
Receive, review and send various training and health and safety paperwork from the Splicing Technicians (ST’s);
Liaise with sub-contractors to define the construction schedule, create streamlined processes and train sub-contractors on how to correctly complete DPR’s and invoices;
Work with Placing and Construction Managers on outstanding builds and advise immediately when issues are presented by field staff;
Responsible for various other administrative tasks including setting up meetings, taking minutes, capturing staff photos, being the point of contact for client IDs and assets;
Adhere to and promote the environmental, health and safety policies of AFL; and,
Perform other duties as assigned.
Flexibility / Adaptability Capable of working in a fast paced environment, open to change and new information and rapidly changing conditions and unexpected obstacles;
Detail Oriented / Results Focused High level for attention to detail with the ability to follow through on assigned tasks and able to prioritize multiple work assignments simultaneously;
Independent Ability to work will under limited supervision;
Analytical Thinking / Problem Solving capable of complex reasoning analysis with guidance of the FOS;
Interpersonal Skills able to maintain effective relationships and communicate effectively in all levels of business; and,
Conscientiousness / Team Player Possess a strong aptitude towards commitment and a team approach to problem solving and overall company functioning.
Able to contribute to betterment of team dynamics through SME contributions to assist in the meeting of leadership directives and goals.
1-3 years of administrative experience with 1 year of administrative experience in the capacity of a Field Construction Coordinator I or similar role;
Previous experience in telecommunications is an asset;
Superior customer service;
Minimum knowledge of accounting payroll and timesheets; and,
Intermediate knowledge of Microsoft Office Suite (emphasis on Excel), ShareFile, SmartSheet and FTTx.
In-Field office environment;
General hours are 7 : 00am 3 : 30pm with extended hours and days as operationally required; and,
Extensive travel as operationally required.
Required Certifications and Licences
Relevant construction safety course or Occupational Health and Safety Committee training preferred
Level 1 OFA considered an asset
Disclaimer : This job description does not constitute a contract between the employee and the employer. The job description duties may change at the discretion of the employer and / or the employer may require the employee to perform duties that are not listed on the job description.
Skills & Requirements Qualifications