Contract Administrator - KXL
Tundra Technical Solutions
Calgary, AB
3d ago

Job Overview

Our client is a leader in the responsible development and reliable and safe operation of North American energy infrastructure.

They are one of the continent’s largest providers of gas storage and related services.

They are currently looking for a Sr. Contract Administrator for their Calgary Office / Southern Alberta

Priority : The SC Contract Administrator is accountable for the commercial aspects of the Contract Management for major facility and or pipeline energy infrastructure projects.

The SC Contract Administrator role ensures that all contracts are properly administered in accordance with SC Procedures.

In particular, the SC Contract Administrator ensures the contract details such as correct rates and eligibility, approved work releases & change orders, and scopes are followed.

Reporting Structure : This position reports functionally to the applicable Supply Chain (SC) Leader with day to day direction taken from the relevant Project Manager or Construction Manager.

This position is an individual contributor role.

Location : this position will initially be based in Calgary with the expectation that the position will require significant travel between Calgary and a field location or transition to field-

based location as Project Schedule requires.

Core Responsibilities :

  • Manage and administrate the Contract(s) in accordance with SC Policies & Procedures.
  • Act as the contact for interfacing with the Business Unit (BU) client.
  • Interact with SC leader(s), BU client(s), accounts payable, other SC team(s), other internal stakeholders and contractor(s) & supplier(s) as required to effectively perform the work.
  • Identify issues, risks and improvement in the contract administration and claims processes and strategies
  • Determine when a contract at risk of scope or time change must be escalated to Management.
  • Provide guidance on contract administration matters to project managers or other project staff, including training in contracting practices / procedures.
  • Change Management : Initiate, complete and maintain Change documents as applicable. Lead, review and vet potential cost and schedule impact from Contractors in accordance with the SC Policy & Procedures and Contract(s).
  • Determine when a change order or variance must be reviewed by SC and or BU management. Provide all information required in order for Project Controls to generate requisitions including identifying scenarios in which service / rate catalogs exists and limit orders should be used.

    Create and maintaining Change Management log.

  • Claims Management : Lead, coordinate the Claims Process in accordance with the SC Policy & Procedures and the Contract(s).
  • Proactively resolve contractual disputes managing variations / claims and amendments.

  • Invoices, Payments, Contract Value : Review and approve invoices to ensure eligible invoices are paid on time and in accordance with SC Policy & Procedures and contracts Monitor recovery of back charges and maintain back charge log
  • Communication and Document Management : Maintain current all Contractual Documentation including internal and external correspondence in accordance with SC Policy & Procedures and Contract(s).
  • Prepare formal correspondence to Contractor on behalf of the project Manage all formal communication with Contractor and maintain communication log.

  • Reports : Prepare and share applicable reports and presentation as applicable on Contract(s).
  • Close out : Ensure that the contract(s) are closed out as per the SC applicable procedure.
  • Recommend Contract Administration process improvements, re-qualifications and clarifications.
  • Contract / Purchase Order Formation Requirements as required Other duties as assigned from time to time.
  • Qualifications :

  • A relevant University Degree, designation or enrollment in a Supply Chain Management program such as ISM, SCMP, CSCMP, or IACCM and seven to ten (7 to 10) years of Supply Chain Management experience specifically in administration and management of contracts.
  • Experience in claims preparation & strategy
  • Experience and understanding of construction contract terms and conditions
  • Experience in formal and informal dispute resolution
  • Experience in or Understanding of Contract Law
  • Ability to manage multiple high priority projects
  • Experience dealing with Energy Pipeline and Facilities Infrastructure Contracts
  • Apply
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