AP Associate
Donnelly Group
6d ago

Position : Accounts Payable (AP) Associate Head Office Accounting & Finance Department

General Responsibilities

  • Accurately process all invoices for 25+ companies within 3-4 day turnaround
  • Receive daily mail and sort invoices for weekly approval by venue General Managers
  • Efficiently collate cheque and / or electronic-fund-transfer payment batches within 2 day turnaround
  • Ensure 20+ Visa cards are paid each day and carry sufficient available balances
  • Efficiently process invoices during period-end close on a 4-week fiscal cycle
  • Enter and accurately apply pre-authorized payments by liaising with Staff Accountant
  • Proactively contact key vendors to request updated statements of account and reconcile with AP system
  • Accurately prepare and remit ad-hoc bank deposits for all entities
  • Maintain well organized Payables records, both electronic and physical
  • Ad Hoc

  • Accurately update vendor records for addresses, contact names and banking information
  • Assist management with new vendor credit applications and account setup
  • Efficiently and diplomatically respond to vendor inquiries
  • Manage off-site document storage
  • Other ad-hoc requests from senior executives
  • Qualifications

  • Ideal candidate will have 2-3 years Accounts Payable experience in a fast-paced, entrepreneurial environment with a keen attention to detail and the ability to adjust to an ever-changing environment
  • Experience with Great Plains or similar scale accounting ERP software (e.g. Oracle, JD Edwards)
  • Strong Microsoft Office skills, in particular Excel and Word
  • Post-secondary education in an Accounting field would be considered an asset, although not required
  • Apply
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