Administrative Secretary/Coordinator - 32 hrs ECT/TMS
["MA-Belmont-MCL McLean Hospital Main Campus"]
MCL Nursing-ECT
3d ago

Description

  • Coordinate all Administrative Procedures
  • Maintains confidentiality in all hospital communications.
  • Provides front door services for ECT and TMS patients and families
  • Answers and prioritizes telephone calls within reasonable time in a courteous manner, identifying self and unit at all times.
  • Give directions and general information to visitors regarding the hospital both in person and by phone according to unit protocol.
  • Coordinates the giving and receiving of patient information to and from other hospital departments within established time frames.
  • Maintains complete and accurate messages for unit and other healthcare personnel, assuring accurate routing of messages in accordance with unit procedure.
  • Billing for all clinical services
  • Assists with completion, preparation and timely submission of department encounter forms to HIS
  • Resolves billing issues by coordinating with patient accounts..
  • Patient billing issues liaison
  • Manages ECT insurance pre-authorization and ongoing authorization of insurance coverage for ECT including initial contact with insurance companies, monitoring of dates of coverage, communication of pertinent clinical information as needed.
  • Manages TMS insurance pre-authorization and ongoing authorization of insurance coverage for TMS including initial contact with insurance companies, monitoring of dates of coverage, communication of pertinent clinical information as needed.
  • Coordinates with Utilization Review for inpatient ECT / TMS treatment authorization.
  • Assists in transition to outpatient treatment and refers to patient accounts as necessary.
  • Kronos responsibility
  • Prepares payroll for staff via KRONOS and resolves issues as needed.
  • Communicates payroll issues to staff
  • Has eBuy responsibility
  • Orders routine equipment and supplies according to established stock levels and requisition procedures as demonstrated by maintaining supplies within budget levels.
  • Assists with processing PO orders for equipment, supplies, etc. as needed.
  • Maintains / reviews budget
  • Assists in budget preparation as requested.
  • Keeps statistics and coordinates paperwork as requested.
  • Scheduling responsibilities
  • Works with Administrative Coordinator, Program Manager and Director to assure clinician coverage
  • Coordinates nursing scheduling with Administrative Coordinator and Program Manager as needed.
  • Qualifications

  • Associates degree and 3-5 years direct experience OR
  • 6-8 years professional experience.

  • All employees must possess basic computer skills to use a variety of electronic or online systems for communication, clinical and administrative purposes.
  • All employees must possess basic computer skills to use a variety of electronic or online systems for communication, clinical and administrative purposes.

    RSRMGB

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