Office Coordinator - Buildings & Infrastructure
Graham Construction
Vancouver, BC, Canada
3d ago

Graham is a growing, dynamic and innovative construction solutions provider with history of success dating back to 1926.

As an employee-owned company, you’ll be able to capitalize on our collective success by becoming an owner yourself. You’ll also be able to take advantage of professional development, learning and growth opportunities, while working on exciting, leading-edge projects.

We rank among Canada’s largest construction companies, are a Platinum Member of Canada’s 50 Best Managed Companies and are seeking top tier talent to further strengthen our capabilities.

We provide a collaborative and caring culture and the necessary tools and support for you to succeed, both personally and professionally.

If you’re eager to work on innovative projects, be part of a great team and become an employee-owner, Graham is the place for you.

The Office Coordinator reports directly to the Office Manager, Infrastructure in Calgary, and is responsible for all activities within the Delta reception area, as well as for providing office and administrative support to the Infrastructure, Buildings and Equipment Divisions.

As an Office Coordinator at Graham, you will be responsible for the following : Execution

  • Answer phones, screen and forward calls, take and relay messages.
  • Greet visitors at reception.
  • Process incoming and outgoing mail and couriers.
  • Manage the meeting room calendar.
  • Order supplies exercising financial awareness and accountability.
  • Move supplies and boxes within the office to the appropriate locations after a delivery.
  • Manage deliveries on an ad-hoc basis to keep the loading dock clear.
  • Move small office furniture pieces and equipment as requested.
  • Receive, organize and store office and bathroom supplies.
  • Tally, redistribute, order, and organize dish-stock for two office kitchens.
  • Liaise with managers to ensure that new hires have clear and ready office spaces.
  • Clear out departed employees’ office spaces in coordination with department manager.
  • Liaise with and instruct various office contractors onsite as needed (maintenance, repairs, moves)
  • Maintain office signage and floor plans.
  • Liaise with procurement as well as office vendors to receive orders.
  • Manage photocopier issues to resolution (troubleshooting issues, distributing supplies).
  • Manage janitorial issues to completion by coordinating landlord agent, cleaners, and plumbers as needed; attend to janitorial issues as a last resort if required.
  • Activate and deactivate fobs.
  • Attend to the requirements and needs of senior operations management.
  • Planning and Process

  • Assist in archiving of project documentation.
  • Asist with event planning and management.
  • Prepare meeting agendas, organize meetings, and produce minutes.
  • Manage travel arrangements and perform expense reconciliations.
  • Ensure documents are accurate and in line with Graham’s brand standards.
  • Financial Accountabilities

  • Collaborate with procurement to order supplies including corporate promotional materials.
  • Ensure meeting costs are in line with the direction of the team, be conscious of the pricing of meetings.
  • Ensure site orders are cost-effective and in line with Graham's environmental strategy.
  • Qualifications

  • Formal education in Business Administration or related field is preferred.
  • Strong customer service focus and pleasant courteous demeanor.
  • Professional and effective communication abilities and interpersonal skills.
  • 1-2 years of experience working in an administrative role.
  • Time-management skills and the ability to prioritize tasks.
  • Ability to work independently and without supervision.
  • Ability to lift up to 50 lbs.
  • Intermediate to advanced Excel and MS Office.
  • Excellent computer and typing skills.
  • Expertise with Skype and SAP is an asset.
  • Compensation and Benefits

  • Competitive salary with annual bonus potential
  • Comprehensive benefits package including dental, optical and medical and company matched pension plan.
  • Ownership and long-term equity opportunities.
  • What we can offer you

  • Strong commitment to safety in the workplace
  • Grounded and family-oriented workplace in a progressive environment that is at the forefront of a fast-evolving business sector
  • Commitment to the training and wealth of opportunities for career development across job categories, project types and locations around North America
  • Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities.

    Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

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