Estimating & Operations Coordinator (1 year contract)
LafargeHolcim
Vancouver, BC, CA
6d ago

Why work for Lafarge?

Lafargein Canada is proud to provide construction solutions in the infrastructure market in Western Canada. Lafarge is fast becoming one of the largest construction companies in Western Canada in the construction of infrastructure projects.

We utilize our tremendous resources with high performance products from our cement, aggregates, ready-mix concrete, asphalt, and concrete products divisions.

Lafarge takes personal growth and developmentto heart, and provides resources for our employees to take control of their own careers.

Through our commitment to communities, to the health and safety of our employees and their families, or through the many volunteer hours of our employees, Lafarge demonstrates our care for people.

If you want to work in an environment that values hard work, entrepreneurship, and collaborative teamwork, Lafarge is for you.

Building Better Citiesis what we do. Come Build a Better Careerwith us! More information can be found at .

Overview

The Estimating & Operations Coordinator of Vancouver Asphalt, Pave and Construction provides administrative support to the estimating department during the bidding of each project for our GVA Asphalt, Pave and Construction.

This includes ensuring a robust tender and contract process is implemented in accordance with corporate and legal business practices.

In addition, the Estimating & Operations Coordinator acts as the requisitioner role for the Lafarge Contractor Safety Management System.

The Estimating & Operations Coordinator tracks vendor participation, assembles final assembly of bid documents and provides support in soliciting subcontractors.

In addition, the Estimating & Operations Coordinator will provide support to the General Superintendent, Project Manager, and Superintendents on daily and monthly tasks.

The Estimating Administrator contributes to organizational excellence by continually promoting a culture of agility, collaboration and empowerment (ACE) enabling continuous improvement.

This is a one year contract maternity leave coverage opportunity.

Responsibilities

Estimating Administration :

  • Coordinate the day-to-day general office environment so that it runs smoothly and efficiently.
  • Provide support and assistance to other employees of the estimating and operations departments as well as the General Manager when need be.
  • Understands all bid submission requirements for both private and public projects.
  • Assembles the detailed and accurate proposals with the assigned estimator and estimating team.
  • Maintain a keen awareness of departmental and organizational goals and objectives.
  • Maintain the confidentiality of all information including the management of the quote files.
  • Expense report preparation and coding of invoices for approval.
  • The ability to proactively anticipate workflow, prioritize and follow through on tasks to completion.
  • Prepare, compose and initiate various documents, often confidential in nature, such as letters, correspondence, memoranda, reports, minutes, quotations, notices, postings, tables, forms, spreadsheets, presentation material choosing the appropriate means of communication, including the preparation of materials for meetings.
  • Operations Coordination :

  • Create job specific safety orientations.
  • Creates and updates operational schedules.
  • Completes BC One calls.
  • Tracks and ensures all revenues is being accounted.
  • Processes daily field paperwork.
  • Assists in expediting invoicing and receiving progresses from owner.
  • Site visits are performed on a regular basis to document the progress and quality of construction activities.
  • Contractor Safety Management System Requisitioner :

  • Maintaining and communicating a list of prequalified Contractors (updating based on Post-Job Evaluations)
  • Monitoring the prequalified Contractors on their list for any changes
  • Leading the procedure for prequalification outside of the prequalification system (including review of the prequalification documents, completing the forms, arranging for reviews and arranging for approvals)
  • Yearly updates for prequalification outside of the prequalification system
  • Assist with preparation of Agreements
  • Enter Post-Job Evaluations into the prequalification system.
  • Results / Accountabilities :

  • Ordering and reviewing bonds and insurance, managing business licenses and other documentation required for tendering process / awarded jobs.
  • Preparing final tender documents for submission.
  • Contract Management for awarded jobs.
  • Month End Reporting.
  • Sub Contractor management, including safety certificates, insurance and WorkSafe BC documents, ensuring contractor safety management system compliance, generating and managing Subcontractor agreements.
  • Handle internal, external and electronic correspondence, which involves opening, printing, sorting, filing, e-filing, faxing, photocopying and prioritizing the documents for the estimating department.
  • Handle special confidential projects.
  • Prepare Word documents (correspondence) of high quality, often of confidential nature, including letters memoranda, reports, presentations, minutes, Excel Spreadsheets, and Power Point Presentations, etc.
  • Gather information in preparation for Meetings and take minutes of those meetings.
  • Coordinate and scheduling of appointments, meetings and activities.
  • Perform all other duties as assigned.
  • Dimensions / Relationships with Others’ Jobs :

  • Interfaces closely with the all Estimators
  • Works closely with the General Manager
  • Directly reports to the Estimating Manager
  • Education :

  • Bachelor in Business Administration Preferred. Business Administration Diploma plus at least 2 years administrative experience required;
  • preferably in construction.

    Experience and Skill Set :

  • Prior Lafarge experience strongly preferred.
  • Proficient in Microsoft Office Word, Excel, PowerPoint; creativity is important.
  • Familiar with Gmail and Google Drive.
  • Ability to maintain composure and work well under pressure to meet firm deadlines.
  • Good knowledge of accounting procedures, comfortable with numbers and ability to do some mathematical manipulation (simple calculations of % changes, etc.
  • without much oversight.

  • Self-starter with ability to organize and coordinate projects with little or no supervision.
  • Must be flexible and able to balance shifting priorities, and possess superb interpersonal skills.
  • Strong sense of priority and the ability to manage multiple priorities, a combination of assertiveness and diplomacy is a critical skill.
  • Exhibit advanced organization skills and accurately complete assignments in a timely manner.
  • Must be a team player who is motivated, dedicated and detail oriented.
  • Excellent phone, verbal and written communications skills.
  • Familiar with various office machines.
  • Experience with Bid2Win and SAP software is a plus.
  • Competencies :

  • Conflict Management
  • Composure
  • Attention to detail
  • Drive for Results
  • Customer Focus
  • Interpersonal Savvy
  • LafargeHolcim

    Pre-employment medical including drug & alcohol testing and a criminal record check may be required.

    Through LafargeHolcim’s 2030 Plan, Lafarge is committed to providing solutions using sustainable manufacturing practices and improving the environment in and around its operations.

    The company has a sixty year history in Canada and works continually to reduce carbon dioxide emissions, restore wetlands for native plants and animals, and identify waste materials that can be recycled and used in our operations.

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