Receptionist/ Administrative Assistant
Ivanhoé Cambridge
Québec, Quebec, CA
9d ago

Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world.

It does so responsibly, with a long-term view to generate optimal, risk-adjusted returns.

Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.

Vertically integrated in Canada, Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets.

Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the residential, office, retail, industrial and logistics sectors.

Ivanhoé Cambridge held more than C$60 billion in assets as at June 30, 2018, and is a real estate subsidiary of the Caisse de dépôt et placement du Québec ( cdpq.

com ), one of Canada’s leading institutional fund managers.

For more information : ivanhoecambridge.com .

Department : Laurier Québec, Place Ste-Foy

Position type : 1-year contract, 3 days a week

Specific accountabilities

The incumbent provides administrative support to the Manager, Specialty Leasing, and the Manager, Marketing.

Duties include the following :

  • Answer the phone and greet clients;
  • Monitor nine email inboxes (sales reports and invoices for each property);
  • Sort and distribute incoming mail for Laurier, Place Ste-Foy and Édifice Price;
  • Compile monthly sales;
  • Send outgoing internal and external mail;
  • Manage conference room reservations and payment;
  • Handle notices, memos and correspondence for the administration and shopping centres;
  • Receive, code and stamp cheques and invoices;
  • Update the stylist package table as required;
  • Make sure tenants’ insurance information is current;
  • Gather certified sales figures and follow up with retailers as needed;
  • Keep track of parking passes and access cards; issue reimbursements where authorized;
  • Assist with gift card payments;
  • Provide support to managers for special projects.
  • Key requirements

  • High school diploma or equivalent;
  • Two to four years of office experience;
  • Diploma or certificate in office administration, an asset;
  • Advanced proficiency in Microsoft Office suite (Word, Excel and Access);
  • Excellent communication skills (phone, email and in person);
  • Fluency in written and spoken French required; fluency in English, an asset;
  • Ability to work effectively with various departments (Marketing, Operations, Security, Maintenance, etc.);
  • Team spirit, flexibility, adaptability, ability to perform under pressure in a fast-paced environment;
  • Motivation, creativity and a talent for problem-solving;
  • Outgoing and organized;
  • Client-focused work ethic;
  • Working knowledge of JD Edwards, an asset.
  • If you are interested in this challenge, please submit your resume.

    You have everything to gain!

    When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry.

    Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle.

    At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world.

    Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada.

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