Office Services & Support Administrator
The Beer Store
Bolton, Canada
4d ago

The Role

We are currently searching for an Office Services & Support Specialist reporting to the Manager, Fleet & Transportation .

This is a Full-Time Permanent opportunity .

Location : This position is on-site at our Corporate Office located in Bolton, ON.

Who We Are

Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and we’ve established ourselves as the leading retailer and distribution channel for beer in Ontario.

Our state-of-the-art recycling system has made us one of the most environmentally responsible retailers in the world; nothing sold or returned to our stores ends up in landfill.

We are proud to be a part of communities across the province and believe that if you’re going to be part of the community, you should also give back to it.

We’ve partnered with many non-profit organizations over the years to raise awareness and much needed funds! The Beer Store offers ownership to all Ontario-based brewers which means there's no other team of Beer Champions who live and love all things beer as much as we do.

What is a "Beer Champion?" you ask...a Beer Champion isn’t just a customer favourite or a great teammate. We’re health and safety advocates, environmental stewards, and your local community’s beer enthusiasts.

Join us to continue to create a fun and genuine work culture that really feels like your second family!

What You’ll Be Doing

This role is responsible for handling the day-to-day receipt of all deliveries directed to Corporate Office and ensuring mail and print request are sent to various locations.

This role will support all departments with courier, office supplies, document storage, janitorial supplies, and coffee supplies categories.

This role will also provide support to various Finance departments where needed.

  • Managing all incoming mail by opening, scanning, and emailing to respective contacts in each department
  • Handling weekly Retail store mailing to 430 stores, Distribution Centers, DS, & Departments at H / O
  • Handling month-end Retail packages; sorting and distributing to respective departments
  • Supporting Operations by sending emergency one-off mailings to sites (signage, supplies, etc.)
  • Supporting Health & Safety, Related Products and Marketing with asset distributions to Operations
  • Responsible for gift card distribution
  • Supporting Transportation with fleet recall notices from manufacturers
  • Supporting Procurement with PO and GR set up to help facilitate payment to vendors
  • Supporting Accounts Payable in folding cheques and sending them out
  • Supporting Retail and Logistics with monthly tracking of brewery vouchers from stores
  • Replacing the toner cartridges in the facsimile machines and photocopiers situated around the office
  • Supervise the installation and or repair of office furniture, coffee service personnel, and plant maintenance staff
  • Creating Purolator address labels for all store courier and Marketing promotions
  • Managing special printing requests from various Corporate Departments and Operations (Logistics, Regional Offices, District Offices and Stores requests)
  • Liaise with external suppliers and couriers, in the ordering and procuring of office supplies, lunchroom supplies and janitorial supplies, storage supplies for documents
  • Managing invoices received from these suppliers in a timely fashion
  • Supporting Related Products with receipts & distribution of Related Products for our sites
  • Performing other related duties and projects as assigned
  • Who You Are - Your Knowledge, Skills & Experience

  • High school diploma
  • Post secondary preferred, demonstrating the desire to further their education and career
  • Previous experience in a mail room is preferred
  • Prior knowledge how to work the high-speed duplicator, postage meter and other office equipment are an asset
  • Familiar with Health & Safety practices regarding heavy lifting, proper disposal of printer cartridges, to name a few
  • Work productively within a fast-paced environment, is efficient, and completes tasks in a timely manner
  • Strong computer and technical skills : quick learner and readily adaptable to learn and work with various types of technology (current and new) such as printers, label machines, envelope machines, cheques machines, Purolator system, etc.
  • Competent in Microsoft Office with strong Excel Skills
  • Strong organizational skills
  • Strong organizational and time management skills, ability to prioritize tasks, track / order supplies
  • Possesses SAP skills in order to create Purchase Requisitions (PR) and Good Receipts (GR), to run Transaction (T) codes within SAP within their approval level, etc.
  • Good interpersonal skills with internal clients / employees and external suppliers
  • Ability to work independently
  • Team player with ability to work with various Corporate departments and Operations (Retail, DS, Logistics)
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