Administrative Assistant
Vancouver, Canada, Canada
6d ago

Responsibilities and Accountability :

  • Greeting visitors and guests and directing them to the appropriate staff members / meeting areas
  • Answering all incoming telephone calls and ensuring they are directed to the appropriate people
  • Sorting and directing mails and processing courier packages
  • Provide administrative support to staff in the head office, including meeting / conference scheduling, coordination of office events and special projects as requested
  • Accountable for the general maintenance of the head office including ordering office and kitchen supplies
  • Coordinating office upkeep with building management service to resolve facility related issues
  • Monitoring the usage of supplies and equipment in the head office. Order all supplies required by head office and branches staff from external venders
  • Communicating with internal and external couriers; Preparing, receive and distributing of all courier packages in a timely manner
  • Job Specifications :

  • At least 1 year experience working in customer service or office administrative role
  • Excellent verbal and written communication skills
  • Ability to converse fluently in English and Mandarin is essential
  • Relevant post-secondary education with Diploma / Degree in Business Administration
  • MS Office experience (Word, Excel and Outlook) required
  • Ability to perform tasks in an accurate, efficient and timely manner
  • Excellent organizational skills with the ability to handle complexity
  • Ability to handle difficult customers with diplomacy, strong "service" focus
  • Accuracy and attention to detail
  • Possess a valid driver's license is an asset
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